Administrative Assistant – Foundation Medical Education and Research

Benefits Highlights

• Medical:
  Multiple plan options.
• Dental:
  Delta Dental or reimbursement account for flexible coverage.
• Vision:
  Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement:
  Competitive retirement package to secure your future.

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow‑through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported.

Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.

• Position requires high school diploma or GED with a minimum of two years’ experience in an administrative support role or a one‑year degree/diploma in an administrative, business, or medical‑related program with a minimum of one‑year experience in an administrative support role, or an associate’s degree in an administrative, business, or medical‑related program.
• Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business‑related software to produce databases, spreadsheets, presentations, etc.
• Possess high‑level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
• Demonstrate effective and appropriate decision‑making, judgment, and confidentiality as well as attention to detail and follow‑through.
• Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure.

Compensation Detail: $21.55 - $30.22/hour

Benefits Eligible: Yes

Schedule: Part Time

Hours/Pay Period: 40

Schedule Details: Week 1 – Monday and Tuesday 8:00 am‑4:30 pm, Friday 9:00 am‑1:00 pm;
Week 2 – Monday and Thursday 8:00 am‑4:30 pm, Friday 9:00 am‑1:00 pm. 100% on site – Cascade Meadows building (2900 19th St NW, Rochester).

Exemption Status: Nonexempt

International Assignment: No

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Mayo Clinic participates in E‑Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.