Administrative Assistant

Responsibilities

This position will work 100% on-site in Southaven, Mississippi.

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up for meetings, events, and professional travel; managing calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence; supporting departmental projects; creating and maintaining web sites, web pages, databases, spreadsheets, and social media accounts; answering telephones and providing related follow‑through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported.

Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.

This position is not eligible for visa sponsorship; we will not sponsor or transfer a visa for this role. Also, Mayo Clinic DOES NOT participate in the F1 STEM OPT extension program.

This position is a limited‑tenure role intended to support the formation, launch, and stabilization of a new company and laboratory. As the organization matures, the role is expected to transition to a permanent infrastructure position within a separate company operating independently from Mayo Clinic Laboratories.

• High school diploma or GED with a minimum of two years’ experience in an administrative support role
• OR one-year degree/diploma in an administrative, business, or medical‑related program with a minimum of one-year experience in an administrative support role
• OR an associate’s degree in an administrative, business, or medical‑related program

• Administrative support experience must include meeting management and calendar coordination, creating/transcribing correspondence/documents, and use of business‑related software to produce databases, spreadsheets, presentations, etc.
• Possess high‑level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, prioritization, rapid task shifting, and adaptation to a rapidly changing environment.
• Demonstrate effective discretion, decision‑making, judgment, confidentiality, attention to detail, and follow‑through.
• Experience with coordination of travel and expense management.
• Proficient application of English grammar, punctuation, and sentence structure.
• Prefer work‑related experience within the last ten years.

• Medical:
  Multiple plan options.
• Dental:
  Delta Dental or reimbursement account for flexible coverage.
• Vision:
  Affordable plan with national network.
• Pre‑Tax Savings: HSA and FSAs for eligible expenses.
• Retirement:
  Competitive retirement package to secure your future.

Full Time – Monday to Friday, 8:00 am to 5:00 pm. The position will be 100% on‑site in Southaven, Mississippi.

Education, experience, and tenure may be considered along with internal equity when job offers are extended.

Hourly rate: $21.55 – $30.22.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status, or disability status. Mayo Clinic participates in E‑Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee’s Form I‑9 to confirm work authorization.