Administrative Assistant - Southaven, Mississippi

Benefits

• Medical:
  Multiple plan options.
• Dental:
  Delta Dental or reimbursement account for flexible coverage.
• Vision:
  Affordable plan with national network.
• Pre‑Tax Savings: HSA and FSAs for eligible expenses.
• Retirement:
  Competitive retirement package to secure your future.

• Work 100% onsite in Southaven, Mississippi.
• Perform non‑clinical administrative support tasks such as scheduling, coordination, and follow‑up for meetings, events, and professional travel.
• Manage calendars and prepare documents and presentation materials.
• Process invoices and reimbursements.
• Compose and transcribe correspondence and documents.
• Support departmental projects and activities.
• Create and maintain web sites, web pages, databases, spreadsheets, and social media accounts.
• Answer telephones and provide related follow‑through.
• Exhibit initiative, proficiency, and adaptability to optimize the time of those supported.
• Maintain strong organizational, communication, and interpersonal skills, confidentiality, and professionalism.
• Demonstrate proficiency with computer hardware and software, telecommunication, and other office equipment, and ability to navigate multiple systems simultaneously.
• Ensure accuracy and completeness through attention to detail.

• High school diploma or GED with at least two years of administrative support experience.
• OR one‑year college degree or diploma in an administrative, business, or medical‑related program with at least one year of administrative support experience.
• OR an associate’s degree in an administrative, business, or medical‑related program.

• Experience performing meeting management, calendar coordination, correspondence, and business software tasks such as creating databases, spreadsheets, and presentations.
• High‑level organizational, customer‑service, professionalism, interpersonal, written, and oral communication skills.
• Ability to prioritize and rapidly shift tasks in a changing environment.
• Effective judgment, decision‑making, confidentiality, and follow‑through.
• Experience coordinating travel and expense management.
• Proficiency in English grammar, punctuation, and sentence structure; recent work experience preferred.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Mayo Clinic participates in E‑Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I‑9 to confirm work authorization.