Administrative Assistant - Part Time

Benefits

• Free uniforms
• Opportunity for advancement
• Training & development

Service Master of Rochester is a locally/family owned company committed to helping communities rebuild after disasters and to restore neighbors' homes to pre‑loss conditions. We offer careers with advancement opportunities.

Successful candidates will have experience in an office setting. The position assists business owners, management, and team members with tasks including processing invoices, collecting payments, customer service follow‑up, answering phones, using multiple software systems, and interfacing with customers and suppliers. Experience with Outlook and Excel is required. Strong writing and problem‑solving skills are preferred.

• Prepares correspondence, memoranda, reports, etc.
• Initiates routine and non‑routine correspondence
• Books travel and reconciles expense reports
• Answers telephone calls, greets visitors, and resolves routine and complex inquiries
• Schedules appointments and meetings
• Enters new job details into Service Master CRM, capturing relevant customer and job information
• Utilizes assistance of support staff on a reporting or project basis
• Operates a personal computer and appropriate software packages or equivalent
• Follows up with customers on work performed
• Calls customers to collect payments
• Assists other departments within the company
• Understands Service Master operating systems and services offered

• High school diploma or GED required
• Previous administrative assistant experience preferred
• Experience and skill with Microsoft Office applications (Word, Outlook, PowerPoint, Excel) required
• Comfortable with using multiple types of software
• Personal time management and organizational skills
• Verbal and written communication skills
• Dependable and adaptable to fast‑paced work environments
• Ability to manage highly confidential information

The physical demands are representative of those that must be met to perform this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Move up to 20 pounds occasionally
• Sit for long periods while using office equipment such as computers and phones
• Engage in fingering and repetitive motions such as typing
• Maintain close visual acuity for detail‑oriented activities and screen viewing
• Be exposed to various indoor work conditions, including changes in air conditioning and heating

The above statements describe the general nature and level of work performed by associates assigned to this classification. They are not exhaustive. All personnel may be required to perform duties beyond their normal responsibilities. The Company reserves the right to modify this description in the future, with or without notice. This job description does not constitute an employment contract. Employment remains ponsibilities are subject to possible modification for reasonable accommodation.

$20.00 – $25.00 per hour