Administrative Assistant – Leadership ; Hybrid | Rochester, MN

Location: Rochester, MN (Hybrid)

Work Arrangement: Hybrid – Candidates must reside within 100 miles of Rochester, Minnesota and be available for occasional onsite support based on business needs.

We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to senior leadership within a large, professional services environment. This role will partner closely with another administrative professional to support department leaders and ensure smooth day-to-day operations.

The ideal candidate is proactive, adaptable, and capable of managing multiple priorities while maintaining a high level of professionalism, confidentiality, and accuracy. This position requires strong organizational skills, excellent communication abilities, and a customer-service mindset.

• Manage complex calendars, scheduling, and coordination of meetings across multiple stakeholders.
• Organize and coordinate travel arrangements, itineraries, accommodations, and related logistics.
• Support meeting preparation, including agenda creation, document preparation, presentation materials, and follow‑up activities.
• Process invoices, expense reports, reimbursements, and related administrative documentation.
• Draft, edit, format, and manage correspondence, reports, and other business documents.
• Provide administrative support for departmental initiatives, projects, and special assignments.
• Create and maintain spreadsheets, databases, reports, web pages, and other business records as needed.
• Coordinate events, leadership meetings, and departmental activities.
• Respond to phone calls, emails, and inquiries while ensuring timely follow‑through.
• Maintain confidentiality when handling sensitive business and personnel information.
• Utilize multiple business systems and office technologies simultaneously while ensuring accuracy and efficiency.
• Proactively identify administrative needs and implement solutions that improve productivity and effectiveness.

• High school diploma required;
  Associate's or Bachelor's degree in Business Administration, Office Administration, Healthcare Administration, or a related field is preferred.
• Minimum of 2 years of experience in an administrative support, executive assistant, coordinator, or related role.
• Demonstrated experience managing calendars, coordinating meetings, preparing business documents, and supporting leadership teams.
• Experience coordinating travel arrangements and managing expense reporting processes.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other business software applications.
• Strong organizational, interpersonal, customer service, and communication skills.
• Ability to prioritize competing responsibilities and adapt quickly in a fast‑paced environment.
• Exceptional attention to detail and commitment to accuracy.
• Demonstrated ability to exercise sound judgment, discretion, and confidentiality.
• Strong command of English grammar, punctuation, and professional business communication.
• Recent administrative support experience within the last ten years is preferred.

• Must be authorized to work in the United States without current or future employer sponsorship.
• Must reside within 100 miles of Rochester, Minnesota.
• Ability to work in a hybrid environment and attend onsite meetings as required.

• Experience supporting senior leaders or departmental leadership teams.
• Experience with in healthcare, professional services, finance, corporate, or large organizational environments.
• Strong problem‑solving abilities and a proactive approach to administrative support.