Part Time Administrative Assistant

Responsibilities

Reporting to the Managing Director and Site Lead, you will coordinate daily office operations, perform administrative duties, and support the AI team.

Part‑time:
Monday – Thursday or Tuesday – Thursday; hours to be discussed.

• Provide high‑level administrative support to the Managing Director & Site Lead, including report preparation.
• Coordinate office operations, protocols, and procedures.
• Manage company‑wide communications.
• Maintain and organize site files, records, and documents.
• Schedule appointments and support meetings.
• Order office supplies and coordinate contractors and facilities maintenance, including building security.
• Order and replenish food and employee snacks, and coordinate catering for meetings.
• Participate in Health & Safety committee meetings, take minutes, and distribute/post minutes.
• Assist with budgeting and other financial tasks.
• Perform additional duties as assigned by the Managing Director & Site Lead.

• Strong organization skills and prioritization ability.
• Excellent communication skills.
• Strong attention to detail.
• Proven experience in team management and development.
• Budgeting, vendor management, and schedule coordination experience.
• Proficiency with Paylocity and other office‑management software.
• Proficiency in MS Word, Excel, and PowerPoint.
• Ability to handle confidential information with discretion and professionalism.

Competitive benefits package including paid time off, paid holidays, medical, dental, and vision insurance, and life insurance.

Starting pay at $18 per hour.

Exaktera brings world‑class lasers, LEDs, and optical systems to OEMs and end‑users worldwide, providing high‑performance solutions across industrial, medical, and machine vision markets.