Marketing Coordinator

Company Description

The American Association of Neuromuscular & Electrodiagnostic Medicine (AANEM) is a nonprofit membership organization dedicated to advancing neuromuscular, musculoskeletal, and electrodiagnostic medicine. Since 1953, we have served physicians, allied health professionals, and researchers by providing education, promoting best practice standards, and advocating for quality patient care. AANEM is committed to ethical, cost-effective care and a multidisciplinary approach that improves outcomes for patients with muscle and nerve disorders.

• Request
  
  Collaboration:
  
  Monitor the marketing project inbox and Asana board alongside the team; serve as a helpful point of contact for internal departments requesting marketing services.
• Asset Gathering:
  Review project requests to ensure all initial assets (copy, imagery, deadlines) are collected and organized before the creative team begins production.
• Calendar Maintenance:
  Assist in maintaining the master departmental marketing calendar, tracking task deadlines to help keep team projects moving forward smoothly.

• Social Media Execution:
  Schedule approved social media posts across AANEM and ANF channels, utilizing the creative assets and strategy provided.
• Database Maintenance:
  Perform regular data-entry and maintenance within Hub Spot CRM, including merging duplicate records and updating member preferences to ensure data integrity.
• List Coordination:
  Pull and segment targeted mailing lists for various campaigns, ensuring that the team has the correct audience for email deployments.
• Email Deployment Support:
  Assist with the practical logistics of email deployment, including setting up basic templates, performing mobile responsiveness testing, and scheduling final sends as directed by the Marketing Manager.
• Metric Assistance:
  Assist the team in gathering performance metrics by pulling monthly data on email open rates, click-through rates, and membership growth trends for team review.

• Vendor Coordination:
  Act as a point of contact for external vendors (printers, mail houses, etc.) to coordinate the production and delivery timelines of physical marketing pieces.
• Committee Support:
  Provide administrative assistance for marketing‑related committees, including scheduling meetings, preparing folders, and distributing agendas and minutes for approval.

• On‑Site Support:
  Provide hands‑on logistical support for marketing activities and promotional efforts during the Annual Meeting and other organizational events.
• Collateral & Materials Management:
  Coordinate the shipping, inventory, and organization of marketing materials, signage, and promotional items for all events.

• Bachelor’s degree in Marketing, Communications, Business Administration, or a related field; or 1–3 years of equivalent professional experience in a coordinator, marketing support, or administrative role.

• Software Proficiency:
• Project Management:
  Proficiency in Asana (or similar tools like  or Trello) is preferred.
• CRM/Marketing Automation:
  Experience with or exposure to Hub Spot (specifically list management and social scheduling) is a significant plus.
• General Office:
  Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Organizational
  
  Skills:
  
  High attention to detail and strong organizational habits, with the ability to manage multiple small tasks concurrently.
• Collaborative Mindset: A natural inclination toward team support, reliability, and helping projects get across the finish line.
• Customer Service Orientation: A positive, helpful, and collaborative demeanor when interacting with other internal departments.
• Flexibility:
  The ability to pivot comfortably between administrative tracking and hands‑on marketing execution as project needs shift.