Development Associate

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

* Medical:
Multiple plan options.

* Dental:
Delta Dental or reimbursement account for flexible coverage.

* Vision:
Affordable plan with national network.

* Pre-Tax Savings: HSA and FSAs for eligible expenses.

* Retirement:
Competitive retirement package to secure your future.

Responsibilities

On-site Lobby Development Associates deliver a concierge-level experience as the welcoming face and trusted resource for visitors, benefactors, and callers while collaborating as part of an enterprise team. They create a warm, professional first impression by greeting guests, offering refreshments and white-glove service, orienting visitors to the space, and confidently addressing first-line questions or needs. This role involves managing multiple complex activities with minimal direction, including documentation, database entry and management, tracking key metrics, and communicating milestones and timelines.

The associate works closely with leadership, colleagues, and external partners, requiring professionalism, confidentiality, and strong organizational skills to support program execution, process improvement, and stakeholder and benefactor engagement that optimizes philanthropic relationships and giving to Mayo Clinic.

Key Responsibilities Include:

Associates open and close the lobby and manage simple to complex transactions while ensuring seamless, warm handoffs for highly complex or sensitive interactions. In addition, they provide exceptional inbound phone support by promptly answering calls, thoughtfully assessing caller needs, and routing clinical, philanthropic, or administrative requests to the appropriate teams. Associates also steward the Development shared inbox, carefully monitoring, triaging, and prioritizing inquiries;

responding to routine requests; escalating when needed; and ensuring timely follow up and clear documentation. Through close collaboration with other site-based associates, they operate as a unified enterprise team-sharing information, aligning service standards, and supporting consistency in the high touch experience delivered across all Development locations.

Two to three professional references are required prior to your interview date.

Cover letter and Resume are required for application consideration.

Qualifications

Education Requirement:

* An associate's degree along with 3+ years of experience supporting senior leaders in an administrative assistant and/or executive assistant role. OR,

* High school diploma along with 5+ years of experience supporting senior leaders in an administrative and/or executive assistant role or related experience.

* Bachelor's degree is preferred.

Must be able to navigate and coordinate complex projects, prioritize competing demands, and work with minimal supervision. Must have experience in data management, process improvement, and decision-making. Must possess elevated organizational skills, customer service, interpersonal relations, and excellent written and oral communication. Must adapt to a rapidly changing environment and have demonstrated ability to manage highly confidential information. Must demonstrate tact and diplomacy and handle questions with a prominent level of professionalism and accuracy.

Understanding of all department systems, policies, and procedures.

Requires excellent application of grammar and punctuation. Must possess strong computer and technical skills (Microsoft Outlook, Word, Excel, PowerPoint, and Teams; Zoom, Adobe Acrobat and SharePoint) with an expectation that requires continuous upgrading of skills. Must work proactively and effectively in a consensus-style environment while promoting teamwork in a changing work…