Executive Assistant, Enterprise - Education Executive Office

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

• Medical:
  
  Multiple plan options.
• Dental:
  
  Delta Dental or reimbursement account for flexible coverage.
• Vision:
  
  Affordable plan with national network.
• Pre-Tax Savings:
  
  HSA and FSAs for eligible expenses.
• Retirement:
  Competitive retirement package to secure your future.

The Executive Assistant provides thorough and professional administrative and coordination support to the Mayo Clinic CEO or President and CAO (AZ, FL, RST, MCHS, MCP), or the Executive Dean (Education, Research, Practice and Development), C‑Suite (MCAT) leaders, or the Board of Trustees/Board of Governors. The Executive Assistant - Enterprise receives direction from the Administrative Office Manager‑Enterprise or a senior leader.

The Executive Assistant provides thorough and professional administrative and coordination support. The Executive Assistant uses judgment and initiative to coordinate calendars, complete a variety of special projects, as well as prioritizing information. In doing so, the incumbent ensures that the executives maintain a high level of responsiveness to the organization, while maintaining maximum availability. The Executive Assistant works cooperatively with system‑wide leadership and support staff, counterparts in outside healthcare and corporate organizations, and peers.

During the selection process you may participate in an OnDemand (pre‑recorded) interview that you can complete at your convenience. During the OnDemand interview, a question will appear on your screen, and you will have time to consider each question before responding. You will have the opportunity to re‑record your answer to each question – Mayo Clinic will only see the final recording.

The complete interview will be reviewed by a Mayo Clinic staff member and you will be notified of next steps.

Requires high school diploma or equivalent. Requires successful completion of a one‑or two‑year degree/diploma in an administrative assistant/secretarial field or an equivalent combination of education and experience. A minimum of five years’ experience supporting senior leaders in an administrative assistant and/or executive assistant role is required. A bachelor’s degree is preferred.

This position supports the Mayo Clinic Education Executive Office and serves as a key partner in advancing strategic priorities across Education. The role requires an individual who can anticipate needs, navigate ambiguity, and effectively manage multiple priorities in a dynamic environment. The successful candidate embraces technology and innovation, demonstrates strong initiative and follow‑through, and is comfortable leveraging digital collaboration and AI‑enabled tools to improve efficiency and effectiveness.

Demonstrated knowledge of complex organizations, with an emphasis on health care environments is preferred. Requires excellent application of grammar, punctuation, and English usage. Must have computer experience and possess proficiency on technical office equipment and tools (Outlook, Word, Excel, PowerPoint, Teams, Zoom). Must possess high‑level skill in organization, clerical aptitude, interpersonal relations, excellent written and oral communication skills, and have the ability to prioritize and handle a variety of tasks…