Administrative Manager

Administrative Manager

Transdev in Rochester, MN is hiring an Administrative Manager. The Administrative Manager supports the General Manager with all Human Resources, Financial, and Payroll responsibilities and provides customer service‑oriented support.

Competitive compensation package of minimum $56,000–maximum $69,000 (DOE).

• Vacation: minimum 2 weeks
• Sick days: 5 days
• Holidays: 12 days (8 standard, 4 floating)
• 401(k) retirement plan, medical, dental and vision, life insurance, short‑term disability, voluntary long‑term disability.

• Full-cycle recruiting, including reviewing new applications, scheduling and hosting interviews, and hiring candidates via Jobvite.
• Create and maintain employee files – complete all new hire EEO/AAP documents and onboarding paperwork.
• Manage driver and staff payroll and leaves of absence, including employee FMLA tracking.
• Educate employees on benefits.
• Quality assurance checks ensuring compliance with background checks, drug and alcohol screens, and E‑Verify requirements.
• Support employees with internal and external transfer requests and procedures.
• Maintain daily and monthly operational reports for Fixed Route, ZIPS Paratransit, and Micro Transit services.
• Maintain daily operational data for monthly invoicing and complete invoicing processes.
• Payroll data entry, payroll processing, and reconciliation.
• Maintain personal data and records.
• Farebox counting, bank deposits, and reconciliation.
• Fare card sales, invoicing, bank deposits, and reconciliation.
• Assist with preparation of monthly and annual financial reports.
• Assist for cost analysis in collective bargaining.
• Act in a confidential capacity with the GM on labor relations policies; maintain labor relations files.
• Perform economic analysis of costs associated with union contract compliance; type, prepare, and maintain all union negotiation proposals.
• Human resources functions such as ensuring adherence to personnel budgets during hiring and other budget‑related tasks.
• Other duties as required.

• Experience in payroll entry and reconciliation.
• Experience in Human Resources.
• Experience in accrual‑based accounting.
• Experience in financial analysis.
• Experience in MS Office, Excel required.
• Experience in data reconciliation required.
• Good communication skills.

• Work outside in varying temperature, weather, and humidity conditions (100% of job performed outside, often alone in remote locations).
• Sit for extended periods (up to 6–8 hours per day); frequently walk long distances and on possible sloped ground or slippery and uneven surfaces.
• Push and pull objects up to 5 pounds, occasionally throughout the workday; lift material weighing up to 5 lbs. with or without assistance; occasionally bend, kneel, or crouch to files or equipment stored at ground level.
• Withstand heavy traffic areas while performing the duties of the job; tolerate exposure to dust, vehicle fumes, and noise.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Applicants must be eligible to work in the United States without requiring sponsorship now or in the future.
• Successfully pass a pre‑employment drug screen.

Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion, or any other legally protected status.