Senior Project Manager - Mechanical Construction

Senior Project Manager – HVAC Construction

The Senior Project Manager will provide project management support during all phases of HVAC construction to ensure project standards, budget, deadlines, and communications are maintained.

• Conduct regular site walkthroughs and inspections to proactively identify risks.
• Ensure full site safety compliance by overseeing all required safety activities, including site‑specific safety plans, audits, toolbox talks, and pre‑task planning.
• Maintain proficiency in industry safe and reinforce safety best practices across all teams.

• Review, organize, and distribute contract documents (drawings, specifications, schedules, RFIs, construction bulletins, etc.) and shop drawings/submittals to appropriate team members.
• Maintain accurate logs and ensure all documentation is tracked and up to date.
• Draft, submit, and actively track RFIs and corresponding responses to keep projects moving forward.
• Attend field coordination meetings and communicate outcomes through detailed meeting notes.
• Administer project‑specific quality control programs and compile all required documentation.
• Maintain and update progress drawings and as‑built drawings throughout the project lifecycle.
• Manage project closeout documentation, including O&M manuals, startup reports, training, and punch lists.
• Review and interpret project documents, proactively identifying and communicating questions or issues.

• Identify scope changes early, develop pricing, and negotiate change orders to protect project success and profitability.

• Provide accurate duration and task input to support development of the overall project schedule.
• Develop and communicate short‑term schedules to general contractors and subcontractors.
• Review project schedules regularly and provide feedback to keep timelines on track.
• Create and manage weekly/bi‑weekly work plans that drive project progress.
• Adjust work plans as needed and communicate changes effectively to all stakeholders.
• Collaborate with manpower coordinators to forecast, plan, and manage labor needs.
• Actively participate in weekly manpower and labor coordination meetings.

• Maintain and update equipment procurement logs to ensure visibility and accountability.
• Manage and track tool and equipment rentals to optimize cost and efficiency.
• Order equipment and coordinate shipping schedules with the Purchasing Department to align with project timelines.

• Collaborate with suppliers, vendors, and subcontractors to develop accurate and competitive estimates.
• Prepare detailed estimates using estimating software.
• Participate in pre‑bid, page turn, project turnover, and preplanning meetings.
• Assist in preparing clear and comprehensive scope/proposal letters.

• Track and report labor productivity weekly using accounting software while leading PDCA improvement efforts.
• Monitor and communicate project financial status, including risks and opportunities.
• Ensure all cost changes are captured and communicated across subcontractors, vendors, and suppliers.
• Manage project billings to ensure accuracy, timeliness, and positive cash flow.
• Proactively address collection issues, including lien rights and customer communications.
• Prepare for and lead monthly project management reviews, presenting financials, progress, and key updates.

• Build strong, lasting relationships with key clients, including owners and general contractors.

• Develop industry relationships to support future project opportunities and sales growth.
• Represent the company at customer events and outings.
• Communicate company capabilities and value to potential clients for future work and change orders.
• Support division sales goals and actively manage key accounts.

• Support additional responsibilities as required, adapting to project needs and priorities.

• Associate’s degree in a technical field required.
• Bachelor’s degree in a technical field preferred.
• 8+ years of Construction Project Management experience.
• 8+ years of…