Senior Project Manager - Mechanical Construction

## Senior Project Manager - Mechanical Construction Apply locations:
Rochester, MNtime type:
Full time posted on:
Posted 13 Days Agojob requisition :
R-18
*
* Job Description:

** The Senior Project Manager will provide project management support during all phases of HVAC construction to ensure project standards, budget, deadlines and communications are maintained.
** Safety
* * Manage Safety Compliance and foster a culture of safety:
* Conduct regular site walkthroughs and inspections to proactively identify risks
* Ensure full site safety compliance by overseeing all required safety activities, including site-specific safety plans, audits, toolbox talks, and pre-task planning
* Maintain proficiency in Industry Safe and reinforce safety best practices across all teams
** Scope
* * Document Control and Review:

Review, organize, and distribute contract documents (drawings, specifications, schedules, RFIs, Construction Bulletins, etc.) and shop drawings/submittals to appropriate team members (e.g., project team, subcontractors, fabrication shop, and vendors)
* Maintain accurate logs and ensure all documentation is tracked and up to date
* Draft, submit, and actively track RFIs and corresponding responses to keep projects moving forward
* Attend field coordination meetings and clearly communicate outcomes through detailed meeting notes
* Administer project-specific quality control programs and compile all required documentation
* Maintain and update progress drawings and as-built drawings throughout the project lifecycle
* Manage project closeout documentation, including O&M manuals, startup reports, training, and punch lists
* Review and interpret project documents, proactively identifying and communicating questions or issues

Manage Scope of Work:
* Identify scope changes early, develop pricing, and negotiate change orders to protect project success and profitability
** Schedule
* * Basic Schedule Management and Field Resources:
* Provide accurate duration and task input to support development of the overall project schedule
* Develop and communicate short-term schedules to general contractors and subcontractors
* Review project schedules regularly and provide feedback to keep timelines on track
* Create and manage weekly/bi-weekly work plans that drive project progress
* Adjust work plans as needed and communicate changes effectively to all stakeholders
* Collaborate with manpower coordinators to forecast, plan, and manage labor needs
* Actively participate in weekly manpower and labor coordination meetings

Procurement Management & Coordination:
* Maintain and update equipment procurement logs to ensure visibility and accountability
* Manage and track tool and equipment rentals to optimize cost and efficiency
* Order equipment and coordinate shipping schedules with the Purchasing Department to align with project timelines
** Cost
* * Estimation:
* Collaborate with suppliers, vendors, and subcontractors to develop accurate and competitive estimates
* Prepare detailed estimates using estimating software
* Participate in pre-bid, page turn, project turnover, and preplanning meetings
* Assist in preparing clear and comprehensive scope/proposal letters

Financial Management:
* Track and report labor productivity weekly using accounting software while leading PDCA improvement efforts
* Monitor and communicate project financial status, including risks and opportunities
* Ensure all cost changes are captured and communicated across subcontractors, vendors, and suppliers
* Manage project billings to ensure accuracy, timeliness, and positive cash flow
* Proactively address collection issues, including lien rights and customer communications
* Prepare for and lead monthly PM reviews, clearly presenting financials, progress, and key updates
** Relationship & Sales
** Develop, Build & Maintain relationships:
* Build strong, lasting relationships with key clients, including owners and general contractors

Support Sales Process:
* Develop industry relationships to support future project opportunities and sales growth
* Represent the company at customer events and outings
* Communicate company capabilities and value to potential clients for future work and change…