Photo Producer - Executive Creative Support

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

• Medical:
  Multiple plan options.
• Dental:
  Delta Dental or reimbursement account for flexible coverage.
• Vision:
  Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement:
  Competitive retirement package to secure your future.

The Photography Producer leads all phases of pre‑production by partnering with art directors, designers, photographers and subject matter experts to translate creative briefs into actionable production plans. The role ensures alignment with brand guidelines, project objectives and defined deliverables. Responsibilities include developing and managing detailed production budgets; negotiating rates and contracts with vendors, models; overseeing purchase orders, vendor onboarding and payment processing.

The producer sources and coordinates freelance crew such as actors, talent agencies, stylists, makeup artists, assistants and digital technicians, while ensuring all contracts, releases and documentation are properly executed and archived. In preparation for photo shoots, the Photography Producer identifies and secures appropriate locations, obtains necessary permissions and coordinates with internal stakeholders across departments. The role manages logistical arrangements, including travel, accommodations, equipment rentals and scheduling.

Detailed production timelines and call sheets are created and distributed to ensure clarity and alignment among all participants. During production, the Photography Producer may be asked to be on location for shoot days, overseeing adherence to schedules and approved scope. The role requires proactive problem‑solving to address logistical, technical or scheduling issues in real time. The producer manages last‑minute changes effectively while maintaining production efficiency, quality standards and a professional on‑set environment.

Following production, the Photography Producer manages post‑production administrative responsibilities, including reviewing and processing vendor invoices, talent releases and preparing cost reports. The role ensures that all contracts, releases and production documentation are properly archived. In addition to project‑specific duties, the Photography Producer maintains strong professional relationships with photographers, agencies and vendors. The role contributes to the development and maintenance of production templates, workflows and operational systems, and supports long‑term production planning and continuous improvement initiatives within the department.

As a member of the broader Executive Office creative team, the photo producer will also contribute and participate in department functions relating to the projects the photography relates to. Meetings, creative development and coordination around the presentations the photography exists within is another core function of the role. This vacancy is not eligible for sponsorship; we will not sponsor or transfer visas for this position.

Also, Mayo Clinic DOES NOT participate in the F‑1 STEM OPT extension program.

Bachelor's degree in management, business administration, health care administration or related field with 7 years of related business and/or project management experience or Master's degree in management, business administration, health care administration or related field with 3 years of related business and/or project management experience. An Associate's degree with 9 years of related business and/or project management experience may be considered.

Education preference: project management, business administration, management. Previous experience as a project manager (large,…