Accounts Payable Specialist

Description

Tess Gilmore with Robert Half is seeking a detail oriented and outgoing Accounts Payable Specialist to join her client's growing and exuberant team. As the Accounts Payable Specialist you will own the day‑to‑day processing of vendor invoices and employee expenses, ensuring accurate coding, timely payments, and strong compliance with company policies and tax/reporting requirements. This role partners closely with Purchasing, Receiving/Inventory, FP& A, and vendors to resolve discrepancies and maintain clean, auditable records.

The key responsibilities of this role is listed below;

+ Review, validate, and enter invoices into the accounting/ERP system with accurate coding to GL accounts, departments, projects, and locations.

+ Research invoice discrepancies (price variances, quantity issues, duplicate charges) and coordinate resolution with Purchasing, Receiving, and vendors.

+ Ensure invoices comply with approval matrices and company spending policies.

+ Communicate with vendors regarding payment status, missing documents, credits, and account reconciliations.

+ Maintain up‑to‑date vendor records, including remit addresses, banking details, payment terms, and tax documentation (W‑9/W‑8).

+ Prepare and execute weekly or scheduled payment runs (checks, ACH, wires, virtual cards).

+ Validate payment batches for accuracy and proper support before releasing funds.

+ Participate in month‑end close activities, including AP accruals, invoice cutoff, and subledger reconciliation to the general ledger.

For immediate and confidential consideration, apply today or contact Tess Gilmore with Robert Half's Rochester, NY branch directly!

Requirements

+ 2-4+ years of Accounts Payable or general accounting experience; high‑volume or multi‑entity environments preferred.

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Experience with ERP systems (e.g., Net Suite, Oracle, SAP, Microsoft Dynamics, Sage).

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Experience with PO‑driven environments, inventory, or manufacturing/distribution is a strong advantage.

+ Exceptional attention to detail with a high degree of accuracy.

+ Strong communication skills-professional, clear, and responsive with both vendors and internal teams.

+ Analytical and problem‑solving mindset for addressing variances and complex vendor issues.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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