Accounts Payable​/Receivable Clerk

The Accounts Payable/Receivable Clerk is responsible for managing daily financial transactions, including processing vendor invoices, issuing payments, posting customer payments, and managing accounts receivable aging to support overall cash flow. This role requires high attention to detail, strong organizational skills, and a solid understanding of basic accounting principles.

REPORTS TO: Director of Administration

• Invoice Processing: Review, verify, and process high-volume vendor invoices and check requests for accuracy, proper documentation, and approval.
• 3-Way Matching: Match purchase orders, packing slips, and vendor invoices to ensure consistency.
• Payment Execution: Schedule invoices for weekly check runs, ACH, and wire transfers.
• Reconciliation: Reconcile vendor statements, research discrepancies, and resolve outstanding issues.
• Expense Reporting: Reconcile credit card statements and allocate expenses to the correct accounts.

• Invoicing:
  Prepare and send customer invoices.
• Cash Application:
  Post daily cash receipts, checks, and ACH payments to customer accounts accurately.
• Collections:
  Monitor aging reports and follow up on outstanding/overdue accounts via phone or email.
• Discrepancy Resolution:
  Investigate short payments and misdirected payments, working with internal teams for resolution.

• System Maintenance:
  Maintain accurate, organized, and confidential financial records.
• Month-End Close:
  Assist with month-end closing procedures, including accruals and reconciliations.
• Reporting:
  Generate financial reports as requested by management.
• Support:
  Provide backup for other accounting or administrative staff as needed.

• Accomplishes all other duties and tasks as appropriately assigned or requested.

• Experience:
  
  1–3+ years of experience in accounts payable, accounts receivable, or general accounting. Experience in an automotive dealership or specialized industry is sometimes preferred.
• Education:
  
  Associate’s degree in Accounting or Finance preferred, or equivalent combination of training and experience.
• Software Proficiency:
  Strong knowledge of Microsoft Office Suite (especially Excel) and experience with accounting software such as Quick Books.
• Skills:
  
  High attention to detail, strong mathematical skills, and the ability to work independently or collaboratively.

• Critical and strategic thinker.
• Ability to grasp the big picture and translate the information into actionable activities.
• Strong interpersonal skills including ability to be a team player.
• Excellent organizational skills.
• Ability to work under pressure and meet established deadlines.
• Proficient in Microsoft Office applications such as Word, Excel, and PowerPoint.
• Strong business acumen.
• Excellent verbal and written communication skills.
• Effective presentation skills, including the ability to respond to questions.
• Ability to build rapport with individuals from all levels of the organization and maintain confidentiality, as appropriate.
• Self‑directed and able to stay focused under pressure and meet deadlines and commitments.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; stoop; kneel; crouch, or crawl; reach with arms or hands; speak; hear; and talk. Vision requirements include depth perception and color vision.