Accounts Payable Specialist

Description

Accounts Payable Specialist

Full-time/Non-Exempt

Finance

Chief Financial Officer

The Accounts Payable Specialist is responsible for performing the necessary activities to prepare, process, and maintain accurate and timely payment of invoices incurred by the company. This role supports the financial operations of the organization by ensuring invoice integrity, managing vendor communication, assisting with month-end closing procedures, and maintaining compliance with internal controls. The ideal candidate will be highly organized, detail-oriented, and experienced in reconciling financial data, processing payments, resolving discrepancies, and supporting audit and reporting functions.

A strong understanding of general ledger principles, documentation best practices, and vendor relationship management is essential for success in this role.

• Review invoices for appropriate documentation and approval prior to processing
• Enter and upload invoices into accounting software
• Process invoices and check requests in an accurate and timely manner

• Verify costs before PO payment processing
• Pay vendors with check, ACH, credit card, or vendor online portals

• Communicate with vendors regarding payment status, invoice requests, and inquiries as needed
• Research and resolve accounts payable and/or accounts receivable issues with vendors
• Process credit applications, resale certificates, and maintain trade references

• Perform Month-End closing duties, final cost adjustments, and cost verification review
• Support preparation of reports as needed for month-end or audit processes
• Review Open Deposits and Accounts Payable aging
• KPI reporting

• Ensure all invoice processing adheres to internal control policies
• Maintain organized and accurate records
• Provide supporting documentation for audits

Contribute to the overall success of the Company by performing all assigned duties in a professional, timely, and accurate manner. Follow all Company safety policies and procedures as set forth in the Employee Handbook, Corporate Safety Manual and any local regulations.

N/A

• Two year college degree.
• Two years of accounts payable experience.

• Ability to make administrative/procedural decisions and judgments.
• Ability to work independently, investigates problems, initiate solutions, work under deadline constraints, and manage multiple tasks.
• Strong organizational skills including the ability to manage multiple projects and details simultaneously.
• Strong verbal and written communication skills including sensitivity and ability to work with confidential information.
• Ability to develop and maintain accurate records and data files.
• Excellent customer relations skills.

Computer Software:
Microsoft Outlook, Word and Excel, DDMS and Hedberg.

• Ability to climb, stoop, kneel, crouch, sit, stand, walk, push, pull, lift, grasp, hear, talk, and perform repetitive motions.
• Close mental and visual attention for directing complex work methods or operations.

Work is performed in a typical office environment where there is no substantial exposure to adverse environmental conditions.

N/A

$23.00 - $25.00 per hour

• All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
• This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
• The Company reserves the right to add to or revise an employee’s job duties at any time at its sole discretion.
• This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status.