Accounting Support Coordinator

Job Summary

EMCOR Services Betlem is looking for an Accounts Payable & P-Card Coordinator that is responsible for the accurate processing of vendor invoices, the oversight of the Purchase Card (P-Card) program, and serving as a primary point of contact for incoming inquiries. This role requires sharp attention to detail and the ability to maintain organized physical and digital records in a fast-paced environment.

• Process vendor invoices, ensuring proper coding to the general ledger.
• Match invoices to purchase orders and obtain necessary departmental approvals.
• Research and resolve invoice discrepancies or billing issues with vendors.
• Collect and maintain W-9 forms and set up new vendor profiles in the accounting system.
• Monthly review of vendor statements to ensure no invoices are missing or double-paid.
• Prepare and perform weekly check runs.

• Audit high volumes of daily/monthly transactions to ensure they have proper business justifications and itemized receipts.
• Ensure all charges are allocated to the correct General Ledger (GL) accounts, department codes, or project numbers.
• Coordinate with the banking partner and the employee to resolve fraudulent charges or merchant billing errors.
• Process applications for new cards, update spending limits, and immediately cancel cards for terminated employees.

• 3-5 years in Accounts Payable or general accounting (construction industry a plus).
• Proficiency in ERP systems (like COINS, SAP, or Quick Books) and Microsoft Excel.
• Ability to handle "paper-heavy" environments while transitioning to digital workflows.
• Ability to handle sensitive financial data and employee expense information with confidentiality.

Compensation Range: $22.00/hour-$25.00/hour

Benefits:
We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

Equal Opportunity Employer/Veterans/Disabled

US-NY-Rochester