Office Manager

Bookkeeper/Office Manager

We are looking for an experienced Bookkeeper/Office Manager to support daily accounting and administrative operations in Rochester, New York. This position is ideal for someone with a strong bookkeeping background who can help keep financial records accurate, organized, and up to date while serving as a dependable partner to the finance team. The role offers the opportunity to contribute to core accounting activities, assist with office administration, and provide reliable backup support for the accounting team in an on-site environment.

Responsibilities:

• Oversee day-to-day bookkeeping functions by maintaining accurate financial records and keeping ledger activity properly balanced.
• Record routine and adjusting entries, including items related to payroll, accruals, and prepaid expenses.
• Assist with monthly and annual close activities by preparing supporting documentation and helping meet reporting deadlines.
• Manage incoming and outgoing cash activity, including deposit recording, payment processing, and related transaction tracking.
• Reconcile bank accounts and other financial records to identify discrepancies and ensure reporting accuracy.
• Help prepare financial statements, reports, and schedules needed for internal review and business operations.
• Provide documentation and accounting support during audit activities and other financial reviews.
• Monitor adherence to internal procedures and applicable financial requirements while maintaining organized records.
• Recommend and support more efficient administrative and accounting workflows, including potential improvements to existing systems and processes.
• Serve as backup support to the Staff Accountant while contributing to general office administration as needed.