Payroll and Accounting Specialist

Summary

The Accounting & Payroll Specialist works closely with Director of Finance to foster an engaging, positive, and productive workplace culture and environment. The specialist is primarily responsible for providing onsite operational support for the finance and payroll department, to ensure the facility has the resources needed to operate smoothly and efficiently. Support functions include coordination, execution and/or oversite of a diverse set of support tasks;

collaborates with other departments to facilitate consistent, efficient, and compliant administrative services, completion of daily and monthly accounting tasks, coordinating and processing payroll, new hires, and organizing and processing employment data in high volume. The position requires a high level of attention to detail and ability to focus on the work given interruptions that can occur. The specialist must be highly motivated, have the ability to work in a dynamic team environment, exhibit effective communication and organizational skills, and have a strong client and customer service mentality.

The work hours are generally standard office hours, Monday
- Friday but could vary according to departmental needs, which may occasionally include evening or weekend work.

The Accounting & Payroll Specialist works closely with Director of Finance to foster an engaging, positive, and productive workplace culture and environment. The specialist is primarily responsible for providing onsite operational support for the finance and payroll department, to ensure the facility has the resources needed to operate smoothly and efficiently. Support functions include coordination, execution and/or oversite of a diverse set of support tasks;

collaborates with other departments to facilitate consistent, efficient, and compliant administrative services, completion of daily and monthly accounting tasks, coordinating and processing payroll, new hires, and organizing and processing employment data in high volume. The position requires a high level of attention to detail and ability to focus on the work given interruptions that can occur. The specialist must be highly motivated, have the ability to work in a dynamic team environment, exhibit effective communication and organizational skills, and have a strong client and customer service mentality.

The work hours are generally standard office hours, Monday
- Friday but could vary according to departmental needs, which may occasionally include evening or weekend work.

include the following. Other duties may be assigned.

• AP/AR:
  Perform Accounts Payable functions including processing check requests on a regular basis; accurately review, code, and process vendor invoices; review and reconcile invoice discrepancies; address and respond to vendor inquiries; produce annual 1099 forms. Reconcile A/R ledger monthly and create invoices as needed. Initiate collections conversations with appropriate department, management, or customer regarding past-due accounts.
• BANKING:
  Ensure all deposits and disbursements are posted accurately and follow up on any discrepancy or questions. Analyze, process, and reconcile all cash-related transactions to monthly bank reconciliations and financial reports.
• JOURNAL ENTRIES:
  Prepare and post journal entries after Director review and approval; determine appropriate accruals to be made monthly.
• PAYROLL:
  Process employee payroll on time and through the appropriate channels with strict attention to detail. Manage external time keeping software to ensure accuracy and ease of use and functionality. Maintain general ledger with regard to payroll transactions, including multiple allocations to departments, and events. Verify accurate reporting of payroll hours with the appropriate management personnel prior to processing payroll.
• HR:
  Onboard staff, oversee the completion of paperwork, create files, upload to Paychex Oasis, follow-up with employee if needed.

• Accurately review, code, and process vendor invoices.
• Review, reconcile, and address invoice discrepancies.
• Respond to vendor inquiries.
• Reconcile A/R ledger monthly and create invoices…