Accounts Receivable Coordinator

Description Summary

Accounts Receivable will be responsible for the timely, consistent and accurate posting and tracking of all accounts receivable activity within commercial and residential real estate entities. The candidate will play a key role in implementing changes and optimizing efficiency within the A/R function. The ideal candidates will have general accounting experience and a broad based of knowledge related to accounting process and procedure to allow for expansion of responsibilities and professional growth.

The candidate must be able to work independently, be well organized and achieve a high-level accuracy in detail oriented tasks. This position reports to the Controller.

• Maintain billings for the management company on a monthly basis, including posting billings and recording receipts on "as received" basis;
• Receive, process and post rental payments and other various payments for commercial and residential entities; make the deposits thru RDC for multiple entities/bank runs as needed, and record all payments received in MRI Web on a timely basis;
• Review monthly Accounts Receivable reports for commercial entities and management company; maintain schedule and reconcile outstanding balances with corresponding tenants and properties, respectively;
• Follow-up on inquiries, issues and outstanding payments with tenant requests based on lease agreements or other information on record; record all interactions with the tenant in the appropriate notes in MRI;
• Maintain monthly tenant billings for commercial entities: generate and preview rentup reports/ identify any discrepancies and review in detail with commercial team; distribute monthly statement to tenants;
• Maintain other commercial billing charges on a timely basis;
• Review and investigate any differences in the tenant ledger and correspond with tenants on as needed basis;
• Process any approved adjustments and maintain a good and consistent record-keeping;
• On a monthly basis review Aged Delinquency report with management, reduce payment delinquency by expediting resolution of unpaid accounts for commercial and residential entities;
• Implement, process and maintain late fee billings (on the 10th of the month) for commercial properties working as a team with commercial leasing department;
• Interface with accounting, portfolio management, legal and other internal departments, and contact tenants for collections or notify Property Manager;
• Be able to work independently with minimum supervision;
• Process deposits for various residential properties on as needed basis;
• Support project work related to accounting automation systems; provide support to other members of the accounting team.
• Any other tasks deemed necessary by the Controller.

The requirements listed below are representative of the knowledge, skill and/or ability required for this position.

• Undergraduate degree in Finance or Accounting;
• 2-5 years of experience in A/R preferred;
• Proficiency in the use of Microsoft Office, MRI or other accounting software

• Working Accounting Knowledge
• Multi-tasking skills
• Communication and Collaboration Skills
• Ethical Conduct
• Attention to detail

• The successful candidate is personable, highly ethical and thrives in a collaborative environment;
• Exceptional analytical, problem solving and critical thinking skills;
• Excellent communication skills & computer skills.

• Ability to define problems, collect data, establish facts and draw valid conclusions;
• Ability to interpret technical instructions in various forms and deal with abstract and concrete variables.