Front Office Coordinator

We are seeking an experienced, professional, and personable Front Desk Receptionist to join our clients team! This vital role serves as the first point of contact for internal staff, visitors, and clients ensuring a welcoming environment while efficiently managing administrative tasks. You will be responsible for front desk management, administrative support, and ensuring the office environment remains professional, organized, and efficient.

The ideal candidate will demonstrate excellent communication skills, strong organizational abilities, and represent the firm in a polished and professional manner.

Come join this well known global organization where you will work with a great team, in a professional office, and in a centrally located area of Rochester.

• Greet visitors and clients warmly, providing a positive first impression of the organization
• Manage multi-line phone systems, directing calls accurately and courteously
• Handle incoming correspondence, including emails and mail, with professionalism and promptness
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Monitor, track, and order office supplies on an as-needed basis.
• Schedule, coordinate, and manage the use of conference rooms.
• Package, stamp, track, and distribute incoming and outgoing mail and deliveries.
• Perform data entry tasks with high accuracy, including updating client records and maintaining databases
• Proficiency with MSOffice

High School Diploma with a preference for at least an Associates Degree

Candidates should possess prior office or administrative experience, ideally within a professional services setting. Experience in handling front desk responsibilities to include phone etiquette, data entry, filing, and calendar management

Proficiency in computer programs such as Word, Excel and Outlook. Strong organizational skills, attention to detail, time management capabilities, and the ability to multitask are critical for success in this role.