Administrative Program Support Coordinator III

Essential Duties & Responsibilities

• Addresses both routine and complex, unanticipated issues and inquiries, ensuring timely resolution while maintaining compliance with department and university policies and procedures. Collaborates with internal and external stakeholders on confidential matters.
• Acts as a resource for interpreting practices, processes, and policies, providing clear guidance to others. Represents the department and program in communications with personnel at various levels, managing and safeguarding sensitive and critical information. Advises stakeholders on departmental policies and procedures.
• Assists in the preparation and dissemination of information regarding degree programs, course requirements, curriculum updates, and marketing collateral.
• Manages instructional support tasks such as coordinating course syllabi, administering course evaluations and exams, and responding to student inquiries.
• Provides student services support, including processing tuition waivers, course permits, graduation checks, and tracking student progress.
• Supports the scheduling of courses and assists with academic coordination, ensuring smooth course offerings and scheduling logistics.
• Contributes to student recruitment efforts and accreditation activities such as data analysis, teaching assistant coordination, exam management, and helps coordinate any associated outreach events.
• Assists faculty with grant proposal preparation, tracks grant budgets, and provides guidance on financial processes while responding to inquiries and ensuring policy compliance.
• Other duties as assigned.

• Knowledge of office management, administrative procedures, and university operations to ensure effective workflow and coordination.
• Knowledge of office software and databases, including tools for scheduling, data analysis, and managing academic records.
• Knowledge of academic program structures, degree requirements, and course curricula to provide accurate information and support to students and faculty.
• Skill in managing and coordinating course schedules, ensuring smooth logistics and alignment with academic calendars.
• Skill in communication and customer service, providing clear and responsive support to students, faculty, and external partners.
• Skill in problem‑solving, addressing inquiries, and resolving issues efficiently while maintaining a high level of customer service.
• Ability to coordinate multiple tasks and responsibilities simultaneously, ensuring deadlines are met and operations run smoothly.
• Ability to build positive working relationships with students, faculty, staff, and external partners, enhancing communication and collaboration.
• Ability to maintain accurate and organized records, ensuring that academic and financial documentation is up to date and compliant with university standards.

• Associate’s degree in related field.
• Five years of related experience.
• Equivalent combination of experience and education may be considered.

Operations, Administrative, Service, or Technical Support Level 3 – Senior level role with considerable knowledge and skills. Performs complex tasks and project work. Work is typically not routine and requires troubleshooting and analysis. Mentors or guides less experienced staff.

This is an in‑person position within the Biomedical Engineering Department in the Kate Gleason College of Engineering.

Non-Exempt

On Campus

$16–$25

When you are ready to complete an application for this position please be prepared to submit the following requested information. This will be required to ensure your application is processed in a timely manner:
Cover Letter, Curriculum Vitae or Resume.

Candidates must be eligible to work in the United States.

RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability. RIT provides reasonable accommodations to applicants with disabilities under applicable laws. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585‑475‑2424 or email your request to hr.

Determinations on requests for reasonable accommodation will be made on a case‑by‑case basis.