Staffing Coordinator - Wolk Manor

Pay Range: $18.00 - $22.00 Hourly (Pay information will vary depending upon relevant experience for the position)
Full Time: 40 hours Days
- Flexible Schedule (includes rotation of on-call responsibilities)

To maintain the integrity of the established staffing model and to coordinate the scheduling of the staff to meet the care needs of the residents. Additionally, assist with day-to-day clerical duties to support the administrative needs and regulatory requirements for Wolk Manor as directed.

High school diploma required. Associate Degree in Business. Administrative Assistant or equivalent with medical focus preferred. Excellent computer, phone and verbal communication skills to communicate effectively with nursing personnel, other departments in the facility and colleagues. Must be able to understand and carry out written and oral instructions. Must be able to prepare staffing schedules and other records in a systematic manner that meets staffing and organizational requirements.

Must possess the ability to examine and verify staffing schedules and reports.

• Ensures that appropriate skill level of staff is assigned to each unit.
• Coordinates scheduling of staff on days, evenings and nights.
• Receives call-ins of nursing and concierge staff and coordinates replacements as necessary.
• Attends orientation and instructs new nursing employees regarding scheduling policies and procedures.
• Coordinates nurse team lead schedule.
• Maintains weekly staffing sheets for office use.
• Checks weekly staffing sheets to ensure accuracy of information for payroll.
• Inputs nursing payroll information into timekeeping system.
• Generates attendance/tardiness counseling and sends to supervisors.
• Checks Position Control/Vacancies with Human Resources.
• Coordinates coverage for resident appointments/outings with nursing.
• Report information to various regulatory agencies on a scheduled basis through web-based portals
• Compile Excel spreadsheets with statistical information.
• Schedule and coordinate meetings using Microsoft Outlook.
• Work with Director to prepare regulatory information as required, including COVID-19 information.
• All other job duties as assigned.

Minimum of one year secretarial experience or scheduling in a health care organization. Good time management skills, excellent communication skills and computer skills required.

This description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of position scope.

Jewish Home is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally-recognized basis [“protected class”] including, but not limited to: veteran status, uniform service member status, race, color, religion, sex, sexual identity, gender identity or expression, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Equal Opportunity Employer

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