Clerical Accounting Coordinator

Accounting & Expense Coordinator - Permanent Direct Hire

Accounting & Expense Coordinator
Permanent | Direct Hire
Pay: Aboveaverage compensation + profit sharing (Base starting at $23/hr)
Schedule: Fulltime, 7:30 AM - 4:30 PM

Why This Role Is Different

This is a longterm, permanent opportunity created intentionally as part of our succession planning. Two key team members are nearing retirement, and we're investing early in the next generation of talent-someone who wants stability and room to grow.

If you're early in your accounting or finance career and looking for a place where you can learn, be mentored, and build a future (not just hold a job), this role was designed with you in mind.

Position Overview

TES Staffing is partnering with a well established, constructionfocused organization to hire an Accounting & Expense Coordinator. This role is purely clerical accounting focused.

You'll play a critical behindthescenes role supporting expense management, purchasing cards (Pcards), and reimbursement processes. Over time, responsibilities will grow as you gain confidence, exposure, and trust within the organization.

What You'll Be Doing

• Process and code purchasing card (Pcard) receipts by job, project, or division
• Review, track, and reconcile employee expense reports and reimbursements
• Follow up with field staff on missing or incomplete Pcard documentation
• Order, activate, and maintain purchasing cards for employees
• Research and resolve unapplied payments and minor account discrepancies
• Assist with accounts receivable support, including payment inquiries
• Maintain accurate customer and vendor records
• Track and manage subcontractor certificates of insurance
• Provide clerical accounting and administrative support to Project Managers
• Assist with documentation related to bids, awards, and project setup

What We're Looking For

• Exceptionally organized with strong attention to detail
• Comfortable working with numbers, processes, and deadlines
• Curious, reliable, and eager to learn
• A collaborative team player who enjoys supporting others
• Strong written and verbal communication skills

Experience & Technical Skills

• 2+ years of experience in accounting support, expense processing, or administrative finance roles
• Experience in construction or project based environments is a plus (COINS experience helpful but not required)
• Proficiency in Microsoft Excel and Outlook
• Familiarity with expense reporting, reimbursements, or clerical accounting processes

What's In It for You

• Permanent, directhire role-not contract or temporary
• Aboveaverage pay with profit sharing opportunities
• Outstanding benefits package
• Builtin mentorship and longterm career growth
• Exposure to accounting, operations, and project finance
• A stable organization that values loyalty and internal development

This is an opportunity to grow with a company that plans ahead, invests in its people, and rewards longterm commitment.