Secretary II, PreCollegiate Programs

Monroe Community College

Position Title:

Secretary II, Pre-Collegiate Programs - Monroe Community College

Location:

Rochester, NY

Category:
Support Staff/Civil Service

Posted On:
Fri Feb 13 2026

The Secretary II provides essential administrative and clerical support to the Pre-Collegiate Partnerships unit, which includes College Now (Dual Enrollment), Liberty Partnerships Program, Upward Bound, and related outreach initiatives. The position supports program staff, students, families, and external partners by managing communications, maintaining records, coordinating routine administrative processes, and assisting with day-to-day operations. The role operates under general supervision and exercises independent judgment in handling routine inquiries, prioritizing tasks, and supporting multiple programs with overlapping timelines and compliance requirements.

• Serves as a primary contact for Pre-Collegiate Partnerships, responding to routine inquiries from students, families, school partners, and college offices.
• Directs students and families to appropriate program staff and assists with intake and documentation tracking.
• Maintains accurate student and program records in college systems in compliance with confidentiality and FERPA requirements.
• Provides clerical and administrative support to program staff, including correspondence, document preparation, filing, and record maintenance.
• Schedules meetings and routine program activities; maintains calendars and prepares materials as needed.
• Assists with basic data entry, spreadsheets, and routine reports using established templates.
• Supports routine communications and mailings related to program activities, events, and deadlines.
• Coordinates with internal college offices to support day-to-day program operations.
• Assists with purchasing, supply tracking, and recordkeeping for program and grant-related materials.
• Supports routine payroll and onboarding processes for student workers or part-time staff, as assigned.
• Performs other clerical and administrative duties as assigned in support of Pre-Collegiate Partnerships.

• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth. which includes seeking ongoing training in diversity, equity, and inclusion to better serve students.

Required Qualifications:

• MINIMUM QUALIFICATIONS:
  
  Graduation from high school or possession of an equivalency diploma, plus EITHER:
• (A) Three (3) years paid full-time or its part-time equivalent office secretarial experience; OR,
• (B) Graduation with a diploma or certificate from a school of business or business institute with a major in Secretarial Science, Word Processing, or a related area, plus two (2) years of experience as defined in (A) above; OR,
• (C) Graduation from a regionally accredited or New York State registered college or university with an Associate's degree in Secretarial Science or related area, plus one (1) year of experience as defined in (A) above.

Preferred Qualifications:

• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Job Type: Full-Time

Hours:

Monday – Friday, 8:45 a.m. to 4:45 p.m.

Salary: $40,991.65