Administrative Assistant

Office Administrative Assistant

Rochester, New York (NOTA)

$20/hour

Monday–Friday | 7:30 AM – 4:00 PM

This is an opportunity to join a small, family‑run oil company where the focus is on reliability, teamwork, and getting the job done right. The environment is straightforward and hands‑on, with a close‑knit team that values consistency and accountability.

If you enjoy staying busy, working within a structured environment, and being a key part of day‑to‑day operations, this could be a great fit.

You’ll be supporting a very busy office lead who manages a high volume of work and is looking for a dependable partner to help keep things running smoothly. This role plays an important part in ensuring orders are accurate and deliveries are coordinated effectively.

• Answer incoming calls from customers placing orders
• Monitor email first thing in the morning for urgent requests
• Enter orders into an established system
• Ensure accuracy so the correct product reaches the correct customer
• Coordinate next‑day delivery routes with drivers
• Help prioritize deliveries based on location (Buffalo, Syracuse, Binghamton)
• Work with both commercial and residential customers

• Reliability and punctuality (7:30 AM start time is important)
• Strong attention to detail and accuracy
• Comfort with phone communication
• Ability to follow established processes
• Dependability in a role where consistency is key

• Small team including office staff, warehouse, and drivers
• Industrial setting; access to the office requires walking through the warehouse
• The environment may include typical oil/gas odors
• Casual dress code (jeans, sneakers, practical attire)

• Steady, consistent full‑time schedule
• Structured and process‑driven work
• Opportunity to build familiarity and efficiency over time

• Someone who enjoys a predictable, structured workday
• Someone who takes pride in accuracy and organization
• Someone looking for a stable, straightforward role with a dependable team