Administrative Assistant IV

Location: City of Rochester

## Administrative Assistant IVApplylocations:
School of Medicine and Dentistry time type:
Full time posted on:
Posted Todayjob requisition :
R272162

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
** Job Location (Full Address):
** 601 Elmwood Ave, Rochester, New York, United States of America, 14642
** Opening:
** Worker Subtype:

Regular Time Type:

Full time Scheduled Weekly

Hours:

40

Department:500145 Solid Organ Transplant SMH

Work Shift:

UR - Day (United States of America)
Range:

UR URG 106 HCompensation Range:$21.36 - $29.90
* The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
*** Responsibilities:
** Under the direction of the Executive Director and the Director of Operations the Administrative Assistant IV provides high level administrative support of a complex and sensitive nature requiring attention to detail and adherence to timelines and the ability to work independently with a high degree of efficiency. With minimal direction and considerable latitude for independent judgment, performs routine and non-routine duties for the Director of Transplant Medical Services, the Chief of the Transplant Institute and other Transplant Institute providers and administrators requiring sensitivity to the needs and concerns inside and outside the department.

Responsible for considerable departmental administrative details and duties requiring experience with policies, procedures and practices of the University.
** ESSENTIAL FUNCTIONS
**** Complex Calendar Management & Meeting Scheduling
*** Manage complex calendars, schedules high level meetings both within and outside the medical center and schedules international meetings as required.
* With general guidance as to priorities, manages the time and calendar of the Director of Transplant Medical Services, Chief of the Transplant Institute and other transplant institute providers, choosing or recommending among competing demands on time.
* Represents assigned leader in contact with internal and external partners as needed, frequently anticipating the leaders’ instructions, preferences and concerns and obtaining reports or recommendations.
* Handles confidential and sensitive information with discretion.
** Office administration & High-level support for Director
*** Assists Director of Transplant Medical Services and Chief of the Transplant Institute by obtaining background material for decisions and presentations. Conducts research and compiles data for reports and presentations.
* Edits and checks accuracy of material for reports, correspondence, publications and presentations/speeches.
* Prepares and signs routine correspondence.
* Records, maintains, and distributes agendas for a variety of meetings.  Follows up on action items as requests.
* Assists Transplant leadership and other providers with travel arrangements, including domestic and international travel including potential visa needs, following UR policies.
* Manage comprehensive inventory and procurement processes for both research and office supplies and equipment, ensuring optimal stock levels and efficient distribution
* Routes and tracks signature process for personnel changes as requested.
* Assists with complex interview schedules and planning faculty candidate visits including flights, hotel, dinners and local transportation as well as reimbursement for candidate expenses.
* Assist in scheduling team member interviews including ancillary team members and administrative staff as requested.
* Integrates best practices to enhance the efficiency and effectiveness of delivery of services.…