Receptionist, Administrative​/Clerical

Greets visitors and employees. Operates telephone system to answer incoming calls and directs caller to appropriate personnel, secures lobby, including verifying purpose of visit and prior to providing access to office.

• Retrieves messages from voicemail and forwards them to appropriate personnel
• Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
• Takes and delivers messages, transfers calls to voicemail when appropriate personnel are unavailable
• Greets on-site visitors, secures lobby by appropriate actions, verifies purpose of visit, and announces visitors to the appropriate personnel
• Answers questions about organization and provides information
• Updates room schedule and calendars using Xibo Digital Signage Board
• Receives deliveries, sorts mail and distributes to departments as needed
• Performs clerical duties as needed, such as photocopying, processing mail, or other special projects
• Responsible for forwarding night phone messages and faxes to appropriate person
• Responsible for opening and closing switchboard reception desk each morning and evening
• Complies with all agency policies and procedures
• Other duties as assigned

• High School Diploma or GED and one-year related experience and/or training for equivalent combination of education and experience
• Ability to sit for extended periods of time

This job has no supervisory responsibilities.

• Generous PTO
• PTO buyback
• Affordable insurances
• Tuition reimbursement
• Career mentoring
• Shift incentives
• On-demand pay access

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