Administrative Assistant - PJT Camberview

Location: City of Rochester

PJT Partners is a global advisory-focused investment bank. Our team of senior professionals delivers a wide array of strategic advisory, shareholder advisory, restructuring and special situations and private fund advisory and placement services to corporations, financial sponsors, institutional investors and governments around the world. We offer a unique portfolio of advisory services designed to help our clients achieve their strategic objectives.

We also provide, through PJT Park Hill, private fund advisory and fundraising services for alternative investment managers, including private equity funds, real estate funds and hedge funds.

From the beginning, PJT Partners has firmly believed that having the best people is key to building an enduring franchise. Our perspective was, and remains, that a great team brings in both top tier clients and appeals to a wide-range of diverse, talented colleagues. Fostering an inclusive culture, which welcomes differing perspectives and beliefs, enables us to provide the best advice and insights to our clients.

To learn more about PJT Partners, please visit our website at  .PJT Camberview OverviewPJT Camberview, PJT Partners’ industry leading shareholder advisory business, advises public company boards and management teams on building productive relationships with investors and navigating complex shareholder matters, including on shareholder engagement, strategic investor relations, activism and contested situations, ESG and sustainability and corporate governance.

Role & ResponsibilitiesPJT Camberview seeks an experienced and highly motivated Administrative Assistant to provide support to senior members of the PJT Camberview team. The ideal individual will possess strong administrative, organizational and communication skills and have the ability to exercise good judgment in a variety of situations to maintain a realistic balance among multiple priorities. Responsibilities include, but are not limited to, the following:

Act as gatekeeper to professionals and maintain relationships with clients, investors, prospective clients and internal employees

Manage calendars, schedule appointments, coordinate with other assistants and confirm meetings with clients and colleagues

Schedule conference rooms for internal and external meetings; coordinate supporting technology

Meet and greet guests; register guests in visitor system

Assist in the development of internal and external meeting materials to ensure professionals are prepared for client pitches, conferences, and speaking engagements and follow up on any action items

Send and reply to emails on behalf of professionals; draft other correspondence

Cover multiple phone lines and communicate with clients as requested

Communicate with clients on a regular basis

Arrange travel for professionals, including flights, cars, hotels, visas, and other reservations

Track, prepare, and process expense reconciliations, out-of-pocket reports, and invoices

Handle confidential documents and correspondence as needed

Maintain entry of data and data integrity in databases including Outlook contacts and CRM (Salesforce)
QualificationsPJT Partners seeks to hire individuals who are highly motivated, intelligent and have excellent academic, leadership and extracurricular records. In addition, qualified candidates will possess the following:

Bachelor's degree preferred

Exceptional organizational and time-management skills; ability to manage multiple priorities and work under pressure; problem solve and make adjustments as needed

Excellent oral and written communication skills and high attention to detail

Professional presence, positive demeanour and strong interpersonal skills

Service-oriented approach; hospitality or customer service background a plus

High level of integrity, sound judgment and strong work ethic

Eagerness to work in an entrepreneurial, results-driven environment

Proficiency in Microsoft Office Suite, Salesforce experience a plus Expected Annualized Base Salary of $85,000 – $100,000.This range represents the low and high ends of the expected annualized base salary for this position. The specific base salary received by any employee will be…