Department Coordinator IV

Job Title

Under the general guidance of the Assistant Director of Clinical Administration, provides administrative support to one or more Divisions within the Department of Medicine.

Job Location:

220 Hutchison Rd, Rochester, New York, United States of America, 14620

Opening:

Worker Subtype:
Regular

Time Type:
Full time

Scheduled Weekly

Hours:

40

Department: 500191 Medicine SMH Nephrology

Work Shift:

UR - Day (United States of America)

Range: UR URG 106 H

Compensation Range: $21.36 - $29.90

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Serves in the role of Department Coordinator IV to support the Assistant Director of Clinical Administration and Division Chief by preparing appropriate credentialing and reappointment paperwork, and managing the business administration needs for the Division(s). Develops and analyzes productivity reports, distributing monthly to Clinic/Medical Director, Division Chief, Assistant Director of Clinical Administration, and Director of Operations and Strategic Initiatives. Advises Division faculty regarding University of Rochester Medical Center and Nephrology Division policies and procedures, and organizes Divisional retreats and events.

Serves as a subject matter expert for QGenda and takes ownership of building and maintaining scheduling rules, assumptions and notifications.

Business Administration:
Serves as a point of contact for the Nephrology Division's business administration needs. Maintains supply ordering through Workday and PCard. Maintains employee information and serves as the point of contact for ADtools, Staff Finder/Global address book. Manages the Divison's cell phone policy and requirements including purchasing new devices and tracking monthly charges. Sorts and distributes mail. Provides meeting coordination support, and may take & distribute minutes.

Serves as a time keeper for the Division and approves time at the direction of the Assistant Director of Clinical Administration.

Faculty & Provider Records: oversees preparation of documents for faculty & post-doctoral appointments, reappointments, promotions and terminations. Completes Visa paperwork and ensures candidates/employees complete visa requirements timely. Completes credentialing applications to third party payors and other health systems for all Attending Nephrologists and APPs, ensuring timely receipt and processing as feasible. Maintains faculty personnel records for Division in compliance with JCAHO and ACGME guidelines.

Coordinates quarterly Medicare Faculty Time and Effort Reports; extracts data to produce summaries Schedules providers for all necessary annual training, mask fittings, tuberculosis testing, board certification, NYS licensure, DEA certification, etc. required for appointment and directorship. Schedules billing compliance reviews as needed. Serves as the point of contact for Check Medic system to ensure appropriate credentialing and enrollment with Fresenius Dialysis Units.

Reporting:
Develops, analyzes and distributes provider productivity reports monthly to Division and Department leadership. Ensures metrics like RVU's, volumes, open notes, etc. are captured and accounted for accurately. Prepares/completes MIPS reporting annually.

Space & Equipment:
Maintains URSpace & Equipment for the Nephrology Division. Manages swipe access for 3-8100 and McCann conference room calendaring needs. Initiates facilities and IT/ISD tickets, and orders equipment, including computers.

QGenda Manager:
Serves as the Subject Matter Expert for QGenda by building and maintaining scheduling rules, assumptions, and notifications for all Nephrology providers. Develops reports to track clinical sessions ensuring providers meet their expected contact hour targets. Ensures vacation and CME time is entered timely and stakeholders are aware of changes and conflicts via system notifications.

Event Planning:
Manages all administrative and logistical arrangements for Division retreats, special meetings and events, including weekly sign-out lunches.

Financial Oversight:
Prepares personnel and extra compensation forms at the direction of Division leadership. Performs account reconciliation on non-research accounts as directed.

Department Policy & Procedure Management:
Maintains awareness of Ambulatory, Hospital, Department of Medicine (DOM), and Nephrology Division policies and procedures in conjunction with the Nephrology Chief, Assistant Director, Clinical Administration, and Clinical Directors. Ensures that all faculty are oriented to routine procedures as necessary. Acts independently as appropriate to anticipate and resolve Divisional questions and problems.

Other duties as…