Admin - Community Services

Description

Lifetime Assistance – Admin I – Community Services

Make an Impact. Create Joy. Shape the Future.

At Lifetime Assistance, our mission is to foster independence, dignity, and respect for individuals with intellectual and developmental disabilities. Working with us goes beyond just a job—it’s a chance to transform lives, including your own.

Job Title: Admin I – Community Services

Location: Rochester, NY, 14624

Department: Community Services

Reports To: Admin III – Community Services

Employment Type: Full-time, Non-Exempt, Days

Wage Range: $18.00-$20.00 per hour

• No-Premium Health Insurance: Access comprehensive healthcare without added cost.
• Education Support: Tuition assistance, scholarships—50% off tuition for two courses per semester plus up to $3,000 scholarship per semester, micro-credential stipends up to $750 and SUNY partnerships.
• Paid Training &
  
  Coaching:
  
  Hands‑on onboarding with a Success Coach, immersive learning, e‑learning, and ongoing paid training.
• Career Growth: Clear pathways to advancement, leadership training, and coaching support.
• Work‑Life Harmony: Generous paid time off and supportive scheduling.
• Join a Caring Culture: Be part of a compassionate, mission‑driven team that values every person.

• Provide administrative and clerical support to Community Services leadership and staff.
• Prepare reports, correspondence, schedules, meeting agendas, and departmental documents.
• Assist with tracking staff training and maintaining department records.

• Maintain accurate electronic and paper records.
• Distribute service plans and program documentation.
• Ensure documentation is organized and maintained according to agency standards.

• Answer telephones and greet visitors professionally.
• Coordinate office supplies, purchase orders, invoices, and deliveries.
• Assist with meeting coordination and office organization.

• Serve as a professional point of contact for staff, families, providers, and visitors.
• Support communication between departments and community partners.
• Promote excellent customer service and maintain confidentiality.

• Minimum two (2) years of administrative or secretarial experience.
• Proficiency with Microsoft Office Suite.
• Strong organizational, communication, and customer service skills.
• Ability to multitask while maintaining accuracy and confidentiality.
• Professional demeanor and excellent interpersonal skills.
• Ability to occasionally lift up to 35 pounds.

Equal Opportunity Employer

Lifetime Assistance is an Equal Employment Opportunity employer. We celebrate diversity and are committed to inclusive hiring practices without regard to race, religion, gender, age, disability, or other protected characteristics.

All applicants are entitled to the rights provided under federal, state, and local employment laws. For further information, review the Know Your Rights notice from the Department of Labor.