Administrative Assistant

Administrative Assistant

We are looking for an experienced Administrative Assistant to support daily office operations in New York. This Contract position is ideal for someone who brings strong organization, sound judgment, and a detail-oriented approach while serving as an initial point of contact for callers and guests. The role requires accuracy, responsiveness, and the ability to manage communication, scheduling, and documentation in a fast-paced environment.

Responsibilities:

• Manage incoming phone calls and route inquiries to the appropriate team members with efficiency.
• Welcome visitors and represent the organization with a courteous and business-appropriate demeanor.
• Coordinate calendars and arrange appointments to help maintain an organized daily workflow.
• Prepare, update, and maintain records, reports, and correspondence with a high level of accuracy.
• Support email communication by drafting responses, forwarding messages, and monitoring shared inbox activity.
• Enter and review data in internal files and spreadsheets to ensure information remains current and reliable.
• Use Microsoft Word, Excel, Outlook, and PowerPoint to create documents, track information, and support administrative needs.
• Assist with general office coordination and provide dependable support for routine administrative tasks.
• Place outbound calls as needed to confirm details, share updates, or gather information related to office activities.