Office Manager Rochester, NY

Office Manager

We are looking for an organized Office Manager to support daily administrative operations in Rochester, New York. This long-term contract position is ideal for someone who can keep the office running smoothly, create a welcoming front-desk experience, and stay on top of supply coordination and financial support tasks. The right candidate will balance office administration, vendor communication, and accounts payable activities while maintaining an efficient and well-organized workplace.

Responsibilities:

• Oversee day-to-day office activities to ensure an orderly, efficient, and well-supported work environment.
• Manage front-desk coverage by greeting visitors, handling incoming calls, and directing inquiries appropriately.
• Coordinate the purchasing of office materials and work with vendors to keep essential items available when needed.
• Track inventory levels and organize supply storage to prevent shortages and maintain workplace readiness.
• Support accounts payable processes by reviewing invoices, preparing documentation, and assisting with timely payment coordination.
• Maintain administrative records, update office documentation, and help ensure routine operational tasks are completed accurately.
• Communicate with internal staff and external partners to address office-related needs and resolve routine issues promptly.