Admin Production - ROC

Location: City of Rochester

# Admin Production - ROCHot JobROC
- Rochester, NY 14606## Overview Salary Range $24.00 - $28.00 Hourly Position Type Full Time Job Shift Day Education  Level High School Category Admin
- Clerical## Description Stellar Roofing is seeking a detail-oriented and organized Administrative Assistant – Production to support the production team in coordinating roofing projects from scheduling through completion. This role plays a crucial part in maintaining smooth communication between crews, suppliers, sales, and management to ensure timely and efficient project delivery.
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* Key Responsibilities:

*** Assist with scheduling production crews and subcontractors to align with project timelines.
* Maintain and update production schedules, work orders, and job status reports.
* Coordinate communication between sales, production, suppliers, and field teams.
* Prepare and distribute daily/weekly production reports to relevant stakeholders.
* Track inventory levels and assist with ordering materials as needed.
* Organize and maintain project documentation, contracts, permits, and warranty information.
* Assist with invoices, billing, and job closeout procedures.
* Support the Production Manager with administrative tasks and special projects.
* Respond promptly to internal and external inquiries related to project status.## Qualifications
*
* Qualifications:

*** High school diploma or equivalent;
Associate degree or relevant certification a plus.
* 1-3 years of administrative experience, preferably in construction, roofing, or production environments.
* Strong organizational and multitasking skills.
* Excellent communication skills, both written and verbal.
* Proficient in Microsoft Office (Word, Excel, Outlook) and experience with project management or ERP software.
* Detail-oriented with ability to work independently and as part of a team.
* Knowledge of roofing industry terminology and processes is a plus.
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