Office Coordinator Job Rochester area,New York USA,Administrative/Clerical

Part-time Office Coordinator

Allient Inc. is in growth mode and currently seeking a Part-time Office Coordinator to join our team in Rochester, New York!

The Office Coordinator will provide administrative support to ensure the efficient function of daily office activities. They will be responsible for maintaining inventory of necessary office supplies, providing general assistance to administrative activities including data entry, filing, document preparation, and office projects.

Responsibilities:

Order, maintain and restock office supplies/inventory
Provide administrative support to office staff, including data entry, document preparation and phone support to field calls and connect to appropriate team members
Assist with office operations including copying, scanning, mailing, and organizing both physical and digital documents
Communicate with vendors regarding orders, pricing, and product availability
Coordinate office events, lunches, and employee recognition activities
Serve as the focal point between company and outside vendors/building maintenance called in to fix problems.
Maintain office organization and appearance
Receive/distribute incoming and outgoing mail
Other duties as assigned

Minimum Qualifications:

High school diploma or equivalent required
Associates or higher degree in business, office administration, or a related field preferred
At least one (1) year of administrative, clerical, office support, or customer service experience
Proficiency with the Microsoft Office Suite
Experience with data entry and maintaining records

Skills:

Exceptional organizational, planning, and task management skills
Customer service mindset with strong interpersonal and communication skills
Strong attention to detail and accuracy
Ability to prioritize multiple tasks, solve problems independently, and adapt to changing priorities

Work Environment:

Availability to work 20–24 hours per week during standard business hours (8:00 a.m. – 5:00 p.m.), with a flexible schedule to meet business needs.
While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee may occasionally lift and/or move up to 25 pounds.

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