Department Coordinator IV

Job Location:

220 Hutchison Rd, Rochester, New York, 14620

Work Schedule:

Mon – Fri, 7:00 AM – 3:30 PM. Full time, 40 hours per week.

• Provide extensive administrative support to a department and serve as principal assistant to leadership roles.
• Perform advanced, complex assignments independently, including accounting and budget related tasks.
• Provide leadership and direction to support staff; supervise up to two staff members, assign work, train, and conduct performance evaluations.
• Process highly confidential information, manage confidential matters, and exercise independent judgment with limited supervision.
• Prepare and review reports, documents, and minutes of meetings; coordinate travel and project timelines for administrators.
• Maintain office management systems, calendars, and conference room schedules; coordinate use of meeting rooms and special events.
• Develop and establish procedures and schedules to meet departmental operational needs; maintain required records and reports of activities.
• Prepare data for operating budgets, financial reports, analysis, and expense allocation; coordinate expenditures, property controls, and orders for space, equipment, supplies, and services.
• Act as liaison between leadership, faculty, staff, students, visitors, and external agencies; establish and build positive working relationships.
• Coordinate and develop informational materials, presentations, and communications of departmental publications.
• Other duties as assigned.

• Associate's degree and 3 years of progressively responsible experience in administrative support, or equivalent combination of education and experience.

• Proficiency with Microsoft Office Suite, File Maker Pro, virtual collaboration tools (Zoom, Box), Adobe, and related software.
• Knowledge of office procedures, database entry, customer service, public relations, math principles, mailing and distribution, training, leadership, budget administration, inventory and supply maintenance, and event planning.
• Effective verbal and written communication with diverse audiences.
• Intermediate to advanced hardware and software functionality knowledge (preferred).

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture. It does not discriminate on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law.