Development Program Assistant, AS&E Advancement

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

** Job Location (Full Address):*
* 300 East River Rd, Rochester, New York, United States of America, 14623

** Opening:*
* Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly

Hours:

40

Department:

100006 Ofc Sr Vice Pres Advancement

Work Shift:

UR - Day (United States of America)

Range:

UR URG 108 H

Compensation Range:

$25.14 - $35.24

_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._

** Responsibilities:*
* The Development Associate provides comprehensive administrative, operational, and project support to advancement and engagement efforts for the Hajim School of Engineering & Applied Sciences and Student Experience teams, which sit within the broader Academic & Student Experience (ASE) team. Supporting two senior leaders within the Advancement organization, and 4+ additional gift officers, this role serves as an operational backbone for a dynamic major gift fundraising team engaged in active campaign work.

Working with minimal direction, the Development Associate manages complex calendars and meeting logistics, prepares briefing materials and communications, and tracks projects and follow-up actions across multiple stakeholders. Additional responsibilities include gift processing, expense management, and maintaining accurate donor, prospect, event, and volunteer data across advancement CRM systems - contributing directly to pipeline tracking and fundraising strategy.

This role also supports the ASE team's portfolio of 60+ annual events and volunteer council meetings, overseeing registration, logistics, materials preparation, and data integrity. The ideal candidate brings strong organizational and communication skills, attention to detail, proficiency in Microsoft Office and database systems, and the ability to manage competing priorities in a fast-paced environment.

The Development Associate reports to the Executive Director of the Hajim School of Engineering & Applied Sciences, with additional oversight from the Executive Director of Student Experience.

** ESSENTIAL FUNCTIONS*
* ** Team Administrative & Operational Support*
* + Provides day-to-day administrative support in direct service of fundraising and engagement priorities for two unit-teams.

+ Administrative support for two Advancement senior leaders (executive directors/EDs), including:

+ Managing complex calendars, resolving conflicts and aligning schedules with fundraising priorities, often with campus leadership and partner meetings, donors, visits & travel coordination, and internal strategy meetings.

+ Adequately prepare EDs for meetings with other senior leadership (AVP/SVP, Deans, Associate Deans, faculty, and campaign volunteers)

+ Draft, edit, and format correspondences, reports, and internal communication on behalf of the EDs as needed.

+ Track projects, action items, and follow-up to ensure timely completion across multiplate stakeholders.

+ Ensures travel details are appropriately on calendars, prepares briefing materials as needed for gift officer and leadership travel.

+ Coordinates meetings and prepares materials for internal and external stakeholders.

+ Meet regularly with fellow Admin/Ops team members to ensure strong collaboration, camaraderie, and support across the ASE team, identifying opportunities to streamline processes and improve administrative and operational workflows.

+ Contribute to a collaborative, high-performing Advancement culture aligned with campaign goals.

** Financial Processing & Data Management*
* + Processes gifts and monitors…