Facilities & Hospitality Coordinator

Our Mission

Our mission is to leverage the power of food to end hunger and build healthier communities.

We believe that the fight against hunger and the fight against poverty are one and the same. We envision a future in which food is recognized as a human right and every person is able to feed themselves and their families in dignity. Together, we work to create a more nourished, prosperous region.

• Act With Compassion
• Take Responsibility
• Be a Team Player
• Listen, Learn, Adapt

Job Title: Facilities & Hospitality Coordinator

Department
:

Facilities

Reports to:VP of Infrastructure & Sustainability

Status:Full-time, Hourly, Non-Exempt

Job Level
:

Skilled and Specialized Roles (5)

Updated:August 2026

Foodlink is seeking an organized, service-oriented, and highly collaborative Facilities & Hospitality Coordinator to help create exceptional experiences for employees, visitors, community members, and partners across all Foodlink facilities. This role serves as the primary coordinator for workplace hospitality, event logistics, and facility presentation, ensuring that Foodlink’s spaces are welcoming, well-maintained, highly functional, and reflective of the organization’s mission and values.

Working closely with the Facilities, Marketing & Development, and Program teams, as well as external vendors and community partners—the Facilities & Hospitality Coordinator oversees day-to-day hospitality operations, supports internal and external events, provides audiovisual (AV) and meeting support, and helps ensure facilities are always visitor-ready.

In addition, the Coordinator supports facility operations and preventative maintenance efforts, assists with capital improvement projects, and leads workplace wellness and employee engagement initiatives that enhance the overall experience of both staff and guests. Through a strong focus on service, organization, and attention to detail, this role helps ensure that every interaction with Foodlink’s facilities reflects the organization’s commitment to community, excellence, and hospitality.

• Coordinate facility setup, breakdown, and AV support for internal and external meetings, events, and community gatherings.
• Ensure event spaces are clean, organized, welcoming, and presentation-ready before, during, and after events.
• Manage facility and event calendars, coordinating space reservations and logistics to avoid scheduling conflicts.
• Provide on-site event support as needed, including occasional evening and weekend events.

• Ensure a professional, welcoming experience for visitors, donors, volunteers, partners, and staff.
• Support the sourcing, coordination, and setup of supplies and materials for tours, VIP visits, board meetings, and special events, helping ensure spaces are prepared and welcoming.
• Support event way finding signage and ensure facility-wide signage is accurate, well-maintained, and presentation-ready.
• Support workplace experience initiatives that enhance employee engagement and collaboration, particularly as they relate to the Foodlink Rec Room.

• Support preventative maintenance, work order management, custodial tasks, and facility inspections.
• Coordinate service agreements and vendors, including janitorial, landscaping, security, and building systems contractors.
• Assist with procurement, inventory management, and compliance with organizational safety policies.

• Support facility improvement and capital projects, including vendor oversight, documentation, and stakeholder communication.
• Support project budgeting, purchasing, space planning, moves, and furniture installations.

• Coordinate AV setup and support for meetings, trainings, and events.
• Assist with conference room technology, hybrid meeting systems, security systems, and visitor management processes.
• Collaborate with IT resources to support facility technology infrastructure.

• Maintain facilities records, service agreements, vendor information, and documentation.
• Track facilities-related expenses, invoices, and…