Executive Assistant Job in Rochester, NY

Job Title

Manage complex calendars, schedule meetings, and coordinate appointments

Arrange domestic and international travel, including itineraries, accommodations, and expense reports

Prepare reports, presentations, agendas, and meeting materials

Serve as a liaison between executives, internal teams, and external stakeholders

Screen calls, emails, and other correspondence, responding or escalating as appropriate

Organize and maintain files, records, and confidential documents

Support planning and execution of meetings, events, and special projects

Track deadlines, follow up on action items, and ensure timely completion of tasks

Assist with budget tracking, invoice processing, and other administrative tasks as needed