Sr Residency​/Fellowship Admin

Anesthesiology Fellowship Program Coordinator

As a community, the University of Rochester is defined by a deep commitment to Meliora
- Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location:

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:
Regular

Time Type:
Full time

Scheduled Weekly

Hours:

40

Department:
Anesthes & Periop Medicine

Work Shift:

UR
- Day (United States of America)

Range: UR URG 109 H

Compensation Range: $27.16 - $38.03

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

With wide latitude for initiative and independent, professional judgment, candidates for this position must gather and interpret data and prioritize information regarding the Anesthesiology Fellowship Programs, fellows and faculty. Advanced graduate medical education knowledge and skills preferred. Must be proficient in Microsoft Windows word processing, Excel, PowerPoint, Google, and have the ability to quickly learn various required software. Meticulous attention to detail required.

This candidate must have superior interpersonal and organizational skills and must be sensitive to confidentiality as the candidate will provide primary administrative support to the Anesthesiology Fellowship Program Directors. This includes time management and calendaring for the Directors, prioritizing competing demands, and delegating matters as appropriate. The Fellowship Program Coordinator is responsible for managing the coordination with operations and communications for all NYS, institutional, and departmental components within the accredited residency training program in anesthesiology.

The position requires a comprehensive and detailed understanding of NYS policies and hospital policies, utilizing initiative and independent judgment. This position will continually project-manage a wide range of programs, alongside the Assistant Director of Education and Program Directors, including long range planning, recruiting trainees, maintaining databases, communicating with faculty and trainees regarding a range of issues, and communicating with internal and external programs.

Scheduling:

• Clinical – manages and tracks duty hours, case logs, vacation and sick days, and leaves of absence for fellows.
• Educational – oversees and manages the scheduling of all educational conferences and maintains attendance logs. Dissemination of educational calendar (including but not limited to exam dates, promotion meetings), as appropriate to department via appropriate medium (intranet, flyers).
• Manages departmental fellow orientation schedule annually.
• Working in conjunction with Residency scheduling and Operating Room needs, oversees and manages the clinical rotation scheduling of all Anesthesiology fellows, including inbound rotators and departmental fellows.

Evaluations:

• Compiles, edits, and verifies reporting and processing data regarding evaluations and milestones.
• Manages oversight of evaluation completion.

Recruitment:

• Manages recruitment for 5 ACGME Accredited fellowship programs. Creates and implements processes to streamline operations and calendaring.
• Designing, editing and improving program marketing materials as well as oversight of accurate program and fellow data in public facing websites and GMETrack, which feeds AAMC for medical student/UME use;
• Managing recruitment databases and program's National Residency Matching Program and SF Match information (required oversight for initiating match status, program status, numbers of positions, levels of positions, accurate program data, etc.); managing ERAS PDWS, Thalamus, Cortex…