Leasing Administrative Assistant

Provides administrative, reporting, marketing, and coordination support to the leasing team by maintaining accurate tracking tools, preparing materials, supporting specialty leasing documentation, and assisting with industry event planning.

This position offers a strong foundation for individuals interested in building a career in leasing. By working closely with the leasing team and gaining hands‑on experience in reporting, marketing support, specialty leasing documentation, and industry coordination, the Leasing Assistant can develop the knowledge and skills needed to grow into a Leasing Representative role and advance within the department.

• Prepare and update daily call sheets for the leasing team.
• Assist the leasing team with creating and maintaining marketing packages and presentation materials.
• Complete weekly updates to leasing tracking reports and maintain accurate records.
• Coordinate industry conventions, including scheduling, logistics, materials, and follow‑up.
• Prepare specialty leasing agreements and assist with related documentation.
• Collect, organize, and track required documents, including insurance certificates and sales reports.
• Provide general administrative support to the leasing department as needed.

• This description is not meant to be an all‑inclusive list of duties and responsibilities but constitutes a general definition of position scope.
• Assist with special projects and additional leasing department assignments as needed

• 1‑3 years of administrative, leasing support, commercial real estate, or related office experience preferred
• High school diploma or equivalent required
• Associate or bachelor’s degree in business, marketing, real estate, or a related field preferred

• Strong organizational skills with the ability to manage multiple projects, deadlines, and reporting requirements
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook
• Excellent written and verbal communication skills and a high level of professionalism
• Ability to prepare accurate reports, maintain records, and track required documentation
• Ability to work collaboratively with the leasing team and external contacts in a fast‑paced environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Walking through the mall
• Occasional lifting of marketing materials, files, banners along with bending or reaching to inspect spaces
• Extensive time at a desk, typing and using office equipment
• Constant commutations that require clear speech for phone calls, face to face meetings and negotiations with prospective tenants

The salary range listed for this position represents the anticipated compensation based on experience and qualifications and may vary depending on internal factors and applicable laws.