Financial Office Service Representative

Overview

Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsibilities may also include copy center activities, reception, hospitality and/or other duties as  addition, this position will support the finance team with various tasks including process documentation, meeting minutes, automation, and process improvements. This position will provide training for self-development in excel, PowerPoint, RPA, etc.

• Proficiency in computer skillsand adaptability to advanced applications
• Receive, sort, and deliver all incoming mail & packages within established time frames
• Log incoming and outgoing items received as required and review for accuracy/completeness
• Process all outgoing USPS mail and UPS shipping request
• Maintain pantry area, coffee supplies and conduct periodic conference room checks
• Monitor and replenish all inventory of supplies, stock paper and toner and keep the common areas and copy areas neat and organized
• Provide print service and produce bound copies of work when requested;
  May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings
• Prepare and submit daily/monthly production volume reports to measure productivity
• Train end users on new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site
• Escort and monitor service technicians that respond to service calls

• Assist the GL/AP team as requested with adhocrequests.
• Assist the NY directors with adhocrequests
• Project management of finance projects to assist with excel documentation of project, sending follow ups, tracking of progress, open items, etc.
• Process documentation and meeting minutes.
• Development Training (smart sheet, excel, RPA, etc.)
• Process improvement and automation using various tools
• AP checks mailing and reconciliation processes.

• Requires regular twisting/turning/squatting/bending/reaching/lifting and prolonged periods of sitting, standingor walking.
• May regularly lift and carry up to 20 lbs. and move (push mail cart) over 50 lbs.
• May occasionally lift upto 50 lbs.
• May occasionally need to climb stairs.
• Ability to work overtime

• High school Diploma or equivalent
• 2+ years' experience working in a mailroom or professional office environment
• Thorough knowledge of all metering, weighting, logging and other shipping procedures
• Proficiency in computer skills and adaptability to advanced applications
• Ability to perform complex functions of various equipment and systems (fax, scanner, metering, stamping, tracking systems,
• Excellent customer service, professional attitude and appearance are a must
• Strong communication skills, oral and written
• Proven ability to remain calm under pressure, good work ethic, sound judgement with good problem solving abilities

What We Offer

• An opportunity to join an established team and be part of a successful and proven global organization!
• A competitive compensation program!
• Large Company Benefits:
  Medical/Dental/Vision/401K with a competitive company match!
• Employee discounts on Canon products & vendor discount programs for employees!
• World-Class Training & Career Development Programs!