Administrative Assistant Rochester, NY

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily office operations for a university environment in Rochester, New York. This is a long-term contract position suited for someone who is organized, responsive, and comfortable managing a steady flow of administrative tasks. The ideal candidate will help maintain efficient office functions by handling communication, records, and general support duties with professionalism and accuracy.

Responsibilities:

• Manage day-to-day administrative activities to keep office operations organized and running smoothly.
• Respond to incoming calls professionally, direct inquiries appropriately, and provide timely assistance to callers.
• Enter, update, and maintain records with a high level of accuracy and attention to detail.
• Provide general office support such as organizing documents, preparing routine correspondence, and maintaining administrative files.
• Coordinate schedules, track requests, and assist with routine follow-up to support team priorities.
• Monitor administrative workflows and help ensure forms, records, and office materials are handled efficiently.