Executive Assistant

Executive Assistant

Hannah Savage with Robert Half is working with a client who is seeking a highly organized and proactive Executive Assistant to support senior leadership while assisting with day-to-day office operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in keeping both executives and the office running smoothly. The ideal candidate will have previous experience supporting senior level management, is highly professional and organized, and is comfortable multi-tasking.

This position is based out of Rochester, NY and is fully onsite.

Key Responsibilities

• Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, and logistics.
• Manage executive calendars, schedule meetings, and ensure priorities are aligned.
• Prepare, edit, and distribute professional correspondence, presentations, meeting notes, and company communications.
• Assist with expense reporting and reimbursement processing for sales and leadership teams.
• Serve as a key point of contact for office operations, ensuring the workplace remains organized, functional, and well-stocked.
• Oversee relationships with building management and vendors, including office lease and facility-related matters.
• Support administrative projects across departments as needed.
• Provide backup support for HR activities, including onboarding coordination and employee-related administrative tasks.
• Assist with basic accounting and financial administrative functions.
• Open and close the office as needed and help maintain a professional, welcoming work environment.
• Coordinate logistics for company meetings, events, and leadership gatherings.