Medical Records Clerk

Medical Records/Warehouse Clerk

This is an entry‑level, onsite, contract‑to‑hire position a hospital systems transition from paper records to digital records. They are looking for people interested in growing into a long‑term, full‑time opportunity.

Travel between multiple Health locations throughout the Rochester area is required, including occasional travel to Batavia NY as needed.

Monday‑Friday 8AM‑5PM

$18:50/hr (paid weekly + benefits)

Responsible for organizing, tracking, storing, retrieving, retaining, and securely destroying health information records while ensuring compliance with HIPAA, organizational policies, and state and federal regulations. This role supports multiple Rochester Regional Health facilities and storage locations throughout the Rochester area.

• Sort through medical records that need to be entered into the computer into efiles.
• Once looking through paper charts, determine if falls under destruction category or able to be indexed.
• Data entry skills to type accurate information into the computer efficiently.
• Overlook accurate information before submitting medical records into the EMR.
• Collect the charts able to be indexed and sort onto pallets for transporting.

• High School Diploma required
• Strong data entry and computer skills.
• High attention to detail and organisational skills.
• Ability to work independently and prioritise tasks effectively.
• Familiarity with HIPAA regulations is a plus.
• Strong verbal and written communication skills.
• Ability to perform basic math calculations.
• Comfortable working with large volumes of records and maintaining accurate documentation.

• This is a fully onsite position.
• Work will take place in office storage rooms and warehouses.
• Must be able to lift 40 pounds regularly.
• Reliable transportation is required.

• Strong attention to detail.
• Good organisational and time management skills.
• Comfort using computers and performing data entry.
• Ability to maintain confidentiality when handling patient information.
• Someone who is dependable, adaptable, and interested in building a long‑term career with Rochester Regional Health.

This is a Contract to Hire position based out of Rochester, NY.

The pay range for this position is $18.50 - $18.50/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Rochester, NY.

This position is anticipated to close on Sep 10, 2026.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.