Administrative Coordinator Rochester, NY

Administrative Coordinator

We are looking for an Administrative Coordinator to support daily office operations for a home health environment in Rochester, New York. This long-term contract position is ideal for someone who is organized, responsive, and comfortable managing multiple priorities in a fast-paced setting. The role will focus on coordinating schedules, handling incoming communication, maintaining accurate records, and supporting volunteer-related activities while helping the team stay efficient and service-oriented.

Responsibilities:

• Manage day-to-day administrative tasks to keep office operations organized and running smoothly.
• Respond to inbound calls professionally, route inquiries appropriately, and provide timely support to callers.
• Coordinate calendars, schedule meetings or appointments, and help resolve scheduling conflicts as they arise.
• Maintain and update databases and records with accuracy to support reporting and operational needs.
• Assist with volunteer outreach efforts, including communication, coordination, and tracking participation details.
• Support volunteer program activities by organizing information, monitoring engagement, and helping with ongoing administration.
• Prepare documents, correspondence, and general administrative materials needed by the team.
• Monitor multiple priorities at once and follow through on assignments with strong attention to detail.