Administrative Assistant 1​/Trainee

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Agency People With Developmental Disabilities, Office for

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 11

Bargaining Unit M/C - Managerial/Confidential (Unrepresented)

Salary Range From $52006 to $64467 Annually

Employment Type

Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Richmond

Street Address 1150 Forest Hill Road

Building 46

City Staten Island

State NY

Duties Description POSITION

DESCRIPTION:

This position will work directly with the Deputy Director. The preferred candidate must have excellent organizational skills, ability to work well under pressure, good time management and possess knowledge of Microsoft Office Suite products and the Statewide Financial System (SFS).

PRIMARY DUTIES AND RESPONSIBILITIES NOT LIMITED TO:

• Provide administrative support to the Deputy Director;
• Respond to questions regarding procedures and/or referring more complex questions to the appropriate person for response regarding the New York State OPWDD, Staten Island;
• Review incoming correspondence and gather information relating to the correspondence;
• A daily follow-up on correspondence requiring action or response is maintained to identify the follow-up date and location of files in appropriate date folders;
• Actively pursue response(s) to ensure timeliness and independently create and send memos to staff for input when the need to update various documents arises;
• Screen telephone calls received from individuals, staff, the public, vendors and personnel of other State agencies. Handle routine matters independently and refer others as appropriate;
• Prepare written drafts or directly respond to routine correspondence;
• Review outgoing correspondence, make suggestions to drafts prepared by others to ensure conformance with agency correspondence guidelines, and prepare final copy for approval;
• Schedule meetings on behalf of Deputy Director or designee and maintain their calendars;
• Transmit personnel-related matters and forms to appropriate staff;
• Attend weekly “HUDDLE” and take minutes;
• Make travel arrangements and process travel vouchers in SFS;
• Attend meetings, take minutes and distribute accordingly;
• Assist with and coordinate special events such as special friends, SEFA, Employee of the Year/DSP Week;
• Maintain and update files as necessary;
• Serve as “Timekeeper” for the Deputy Director’s TIMES review;
• Perform other duties as assigned.

Linked In:

#LI-DA1

Minimum Qualifications OPEN COMPETITIVE

QUALIFICATIONS:

The position may be filled at the Administrative Assistant Trainee 1 level equated to SG-8, Administrative Assistant Trainee 2 level equated to SG-10, or full performance Administrative Assistant 1 SG-11, based on education and experience. Candidates hired at the trainee level will be advanced to the full performance level following the successful completion of the traineeship.
Administrative Assistant Trainee 1:
Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business…