Senior Business Support Administrator

Senior Business Support Administrator

The Senior Business Support/Administrator will provide business support for Advanced Materials & Chemicals and Corporate Functions onsite in Rochester, New York. While not all duties listed below will be performed by one individual, the role will provide opportunities for cross-training and exposure to all aspects of the Senior Business Support function across Eastman Kodak.

Possible Focus Areas:

• Human Resources
• Corporate Internship/Apprenticeship program development
• Volunteer programs / Special events (i.e.: Holiday caring event)/ Service Anniversaries
• Prepare compensation letters, filing for personnel files, immigration, and resignation emails to supervisors
• Filing termination or immigration paperwork
• Managing the HR mail distribution inbox
• Ordering purchase cards for various departments
• Organize tours for outside companies: itinerary, scheduling, transportation, badges, conference rooms, food & beverages
• Work closely with the CEO's Executive Assistant for scheduling meetings and trips to Rochester
• Work closely with Purchasing for new vendor setup, consulting agreements, supplies, and equipment
• Investor Relations
• Shareholder Tracker
• Legal
• Corporate Legal filings that need administering for Executive members (i.e., lobbying, business census survey, etc.)
• Monitoring State (California) compliance phone line & inbox, replying to Community Affairs inbox requests
• Marketing
• Brand Management:
  Administering Site Access for Employees and Customers
• Working with other Business support teams for any Marketing materials or events that need coordination
• Corporate sponsorship tracker
• Information Technology
• Assist IT management with the coordination of corporate filings/ reporting dictated by corporate functions, Crisis Management/Critical Contact Notification processes as needed
• Assist IT management with Labor tracking for the Monthly headcount process, internship program coordination and contractor provisioning
• Advanced Materials & Chemicals Manufacturing:
  Create Purchase Orders, invoice follow-up for approvals, verification of goods receipts, and approval of invoices for payment
• Orders via purchasing cards and eBay for parts
• Work closely with Purchasing for new vendor setup, consulting agreements, supplies, and equipment
• Organize tours for outside companies: itinerary, scheduling, transportation, badges, conference rooms, food & beverages
• Work closely with the CEO's Executive Assistant for scheduling meetings and trips to Rochester, NY

Preferred Skills/Knowledge:

• Minimum High school diploma/GED AND 2-5 years of relevant experience providing business support, administrative assistance, etc.
• Strong organizational skills with the ability to manage multiple tasks and priorities
• Excellent verbal and written communication skills and computer skills
• Understanding of business processes and administrative functions
• Strong attention to detail and commitment to quality output
• Ability to work independently while being a collaborative team member

EOE Policy Statement:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Estimated Salary: $25.00 - $30.00 Experience Level: 0-5 Years