Executive Assistant - Human Resources

• Pay or shift range: $27.88 USD to $30.28 USD
  The listed salary range reflects the budgeted compensation for this position. Final offers may vary based on factors such as the candidate’s experience, education, qualifications, and other job-related considerations.

Make an Impact. Create Joy. Shape the Future.

At Lifetime Assistance, our mission is to foster independence, dignity, and respect for individuals with intellectual and developmental disabilities. Working with us goes beyond just a job—it’s a chance to transform lives, including your own.

Job Title: Executive Assistant
Location: 425 Paul Road, Rochester, NY, 14624
Department: Human Resources
Reports To: Chief Human Resources Officer (CHRO)
Employment Type: Full-Time - 40 Hours
Starting Wage: $27.88 – $30.28/hour

• No-Premium Health Insurance Option: Access comprehensive healthcare at no extra cost.
• Education Support: Tuition assistance and scholarship opportunities.
• Join a Caring Culture: Be part of a compassionate, mission-driven team that values every person — both those we support and our employees alike.

• Serve as the CHRO’s right hand, providing proactive executive support and managing calendars, meetings, correspondence, expense reporting, competing priorities, and confidential matters with precision and discretion.
• Anticipate the CHRO’s upcoming deadlines, meetings, commitments, and information needs, proactively ensuring they are organized and prepared.
• Coordinate complex meetings involving executive leadership, internal stakeholders, external partners, and committee members.
• Prepare agendas, presentations, reports, correspondence, and materials for executive, committee, and leadership-level meetings.
• Attend Retirement Committee meetings; coordinate agendas and meeting materials, document minutes, and supportappropriate follow-up.
• Track commitments, action items, deadlines, and follow-up activities on behalf of the CHRO to help ensure priorities move forward.
• Support special projects, organizational initiatives, presentations, and other priorities led by the CHRO.
• Serve as a key operational resource to the HR Leadership Team, coordinating department priorities, projects, reporting, and administrative needs whilemaintainingprimary responsibility for supporting the CHRO.
• Plan and coordinate HRdepartmentteam-building, recognition, and other employee engagement activities.
• Maintainaccurateand confidential employee records and HR documentation, including personnel files, organizational charts, internal resources, SOPs, and HR SharePoint content.
• Respond to audit and documentation requests, employment verifications, and authorized internal requests for employee information whilemaintainingconfidentiality, accuracy, and appropriate controls.
• Administer the Agency’s Referral and Welcome Bonus programs from eligibility determination through payout, including tracking, reporting, employee communication, and educationregardingprogram requirements.
• Support HRIS administration and data integrity, including serving as backup for employee status changes, termination documentation, and employee information updates.
• Prepare and distribute recurring HR and compliance reporting, including monthly fraud-check reporting and weekly termination reports.
• Provide responsive operational support across Human Resources, including HR Help Desk coverage, new-hire workspace coordination, front-desk backup, andassistancewith department procedures and employee inquiries.
• Collaborate with HR leaders and cross-functional partners to keep department activities organized, responsive, and moving forward.
• Identify opportunities to improve…