Administrative Assistant

Beyond Green Solutions has a culture of friendliness and comradery! Excellent communication skills and the desire to work in a team-driven office setting is important.

The Office Assistant is the entry point into our team’s work! Clients send information on their consumers in a variety of ways; the Office Assistant will format this information into a suitable file format for the team to take next steps.

Other duties include processing mail, gathering documents for team members, and other duties as assigned.

• Enter client and consumer information into databases as collected from forms, spreadsheets, and other file types.
• Review all data for errors and report unusual findings to management.
• Collect and determine completeness of information received from clients.
• Scan and upload documents received for data entry
• Process incoming mail into system of records
• Send outgoing mail as requested
• Work following privacy guidelines as dictated by state and federal law.
• File and organize paperwork used to enter data into programs to keep a record of original documents.

• Proven experience working in office setting with team members.
• Experience working in data entry software and maintaining detailed information regarding client/consumer information or other data.
• Experience maintaining a professional level of privacy in accordance with HIPAA or other relevant regulations.
• Experience in working with targets and tight deadlines.
• Working knowledge of MS Office and/or databases.
• High school diploma is preferred

• Excellent communication and people skills; both verbal and written.
• Ability to be an advocate for needs and ask clarifying questions.